Executive Legal Assistant

Fidelity Investments Inc.; Keller (TX); On-site; USD 45,000 - 65,000; Full time

Job summary

Fidelity Investments Inc. in Keller, TX, is seeking an experienced executive assistant to support the Legal Department.

You will manage calendars, travel, and expenses for 5–15 associates in a fast-paced environment and handle multiple tasks with professionalism. Ideal candidates have a bachelor's degree or secretarial certificate and 3+ years of executive assistant experience in a corporate setting; experience in a law firm or in-house legal department is a plus.

Qualifications

• Bachelor's degree or secretarial certificate required or strongly preferred.
• 3+ years of executive assistant experience in a corporate setting.
• Experience in a law firm or in-house legal department is a plus.
• 6 month contract to hire opportunity.

Responsibilities

• Provide administrative support to 5–15 associates within the Legal Department.
• Manage calendars, travel arrangements, and expense reporting.
• Coordinate meetings, webinars, and Zoom events.
• Prepare presentation materials and assist with special projects.
• Back-up support for other assistants and light technical troubleshooting.

Skills

Executive support

Calendar management

Travel coordination

Office software

Team support

Education

Bachelor's degree or secretarial certificate

Tools

Word

PowerPoint

Excel

Job description

• A bachelor's degree strongly preferred or secretarial certificate/related work experience
• Must have 3+ years of executive assistant experience, strong PC skills including Microsoft office expertise (particularly Word, PowerPoint and Excel)
• Previous experience in a corporate environment
• Previous experience at a law firm or inhouse legal department is a plus

6 month contract to hire opportunity

The Purpose of Your Role

As an important member of the Fidelity Legal Department, you will provide administrative support to approximately 5-15 associates within the Legal Department. Your excellent communications and technical skills will be constantly put to the test, as will your ability to handle multiple tasks simultaneously as you serve as a focal point of a dynamic, fast-paced business environment. You would be joining an amazing team and have an opportunity to learn, be challenged, and grow.

The Skills You Bring

• Planning and scheduling for staff, including Zoom calls and webinars
• Ability to be proactive and communicate effectively with all levels of Fidelity
• Clerical administrative support including travel arrangements, expense reports, booking office space, and miscellaneous administrative tasks
• Possess strong Microsoft Office software experience and have the aptitude to learn new technology quickly
• Provide back-up support for other assistants within the group when needed.
• Light technical/troubleshooting support
• You will perform special projects, ad hoc requests, and other related duties as required, a few examples:
• Electronic signature setup and process management
• Event support: reserving event space, catering orders, preparing presentation materials, Outlook invites, ensuring room setup is appropriate for event

The Value You Deliver

• Assist assigned leaders with daily schedule, calendars, meetings, travel, and expenses
• Creating and updating Microsoft Office suite of documents (e.g. Word, Excel, PowerPoint)
• Exceptional follow-through on your commitments to others
• Managing multiple projects and deadlines
• Making sure everyone has what they need to be effective in their job
• Handling day-to-day administrative tasks
• Self-directed, proactive, build relationships and flexible team player
• Being the go-to resource for your team

How Your Work Impacts the Organization

Within the Legal department, you will play a vital role in the company's success, and those individuals serving in these positions are recognized by their colleagues as key members of their group, department, or organizational team. You will deal directly with and provide support to management at all levels of the organization and frequently deal directly with clients and business partners as well.

Company Overview

At Fidelity, we are focused on making our financial expertise broadly accessible and effective in helping people live the lives they want. We are a privately held company that places a high degree of value in creating and nurturing a work environment that attracts the best talent and reflects our commitment to our associates.

For information about working at Fidelity, visit FidelityCareers.com

Fidelity Investments is an equal opportunity employer.