Executive Interview Scheduler & Travel Coordinator

The Matlen Silver Group, Inc.; Houston (TX); Hybrid; USD 85,962,000 - 91,693,000; Full time

Benefits offered by this job

Health, vision, and dental insurance (

401(k) plan (employee contributions)

Job summary

The Matlen Silver Group, Inc. is seeking a Talent Acquisition Coordinator- Interview Scheduling in Houston. This hybrid role coordinates complex interview experiences for senior leadership and technical roles, partnering with recruiters and executives to deliver a seamless, white-glove process.

You will manage end-to-end scheduling, travel arrangements, and communications, ensuring timelines are met and candidates have a flawless experience across multiple locations.

Qualifications

• 2+ years of experience in recruiting coordination, executive scheduling, or complex calendar management.
• Proven ability to manage high-volume, high-complexity scheduling across senior stakeholders.
• Strong attention to detail with the ability to manage competing priorities in a fast-paced environment.
• Excellent written and verbal communication skills, with a high level of professionalism.
• Proven ability to stay focused and effective when plans rapidly change or when managing high-stakes, time-sensitive situations.
• Ability to handle confidential information with discretion.

Responsibilities

• Manage end-to-end scheduling for senior-level and technical interviews, including panels and multi-day loops.
• Navigate complex calendar constraints across senior leaders, balancing priorities and limited availability.
• Proactively identify scheduling risks and resolve conflicts to maintain hiring timelines.
• Ensure interview logistics, materials, and communications are delivered in advance.
• Deliver a high-touch, white-glove experience for candidates and senior stakeholders.
• Serve as trusted point of contact with clear, timely communication throughout the interview process.
• Exercise judgment with executive leaders and confidential searches.
• Anticipate needs and manage changes to ensure a seamless experience.

Skills

Scheduling coordination

Executive scheduling

Attention to detail

Communication skills

Discretion

Tools

SAP SuccessFactors

Microsoft Outlook

Microsoft Teams

Job description

The Matlen Silver Group, Inc. is seeking a Talent Acquisition Coordinator- Interview Scheduling in Houston. This hybrid role coordinates complex interview experiences for senior leadership and technical roles, partnering with recruiters and executives to deliver a seamless, white-glove process.

You will manage end-to-end scheduling, travel arrangements, and communications, ensuring timelines are met and candidates have a flawless experience across multiple locations.