Executive Hospitality & Events Specialist — NYC

Atrium Staffing; New York (NY); On-site; USD 39,000 - 65,000; Full time

Benefits offered by this job

Atrium Care Package

Job summary

Atrium Staffing in New York City seeks a polished Hospitality & Operations Specialist to support executive hospitality, events, and workplace operations. You will coordinate meetings, manage guest experiences, vendors, catering, and day-to-day event operations in a high-touch corporate setting.

The role requires 3+ years in corporate hospitality or events, comfort with C-suite interactions, exceptional service, and a proactive, discreet approach.

Qualifications

• 3+ years in corporate hospitality or events.
• Experience coordinating events, meetings, and VIP visits.
• Ability to interact with C-suite and high-profile guests.
• Strong customer service, detail-oriented and proactive.
• Onsite five days per week in NYC's Financial District.

Responsibilities

• Coordinate meetings, events, executive visits, and onsite programming from start to finish.
• Manage catering logistics, including ordering, payment, delivery, setup, and onsite vendor coordination.
• Oversee the guest experience from arrival through departure.
• Welcome executives, visitors, and other guests with attentive and professional service.
• Anticipate guest and stakeholder needs and proactively address requests.
• Coordinate with internal teams and external vendors to ensure events and meetings run smoothly.
• Manage multiple events and activities while resolving scheduling or logistical conflicts.
• Provide workplace and administrative support as needed.
• Track operational expenses and assist with budget reconciliation.
• Support vendor invoicing, payments, contract renewals, and negotiations.
• Demonstrate discretion and professionalism with high-level interactions.
• Remain flexible as schedules and event needs change.

Skills

Corporate hospitality

Event management

Meeting planning

VIP/Executive guest visits

C-suite interaction

Customer service

Attention to detail

Communication skills

Organizational skills

Problem solving

Education

Bachelor's degree or equivalent

Tools

Tripleseat

Slack

Apple macOS

Google Workspace

Job description

Atrium Staffing in New York City seeks a polished Hospitality & Operations Specialist to support executive hospitality, events, and workplace operations. You will coordinate meetings, manage guest experiences, vendors, catering, and day-to-day event operations in a high-touch corporate setting.

The role requires 3+ years in corporate hospitality or events, comfort with C-suite interactions, exceptional service, and a proactive, discreet approach.