Flight Coordinator

Duke Energy; Charlotte (NC); Presencial; USD 85.000 - 130.000; Jornada completa

Descripción de la vacante

Duke Energy in Charlotte, NC seeks a Flight Coordinator to schedule and manage all executive travel, flights on company aircraft, and related arrangements. You will coordinate with aviation leadership, handle travel documentation, and ensure compliance with FAA, IRS, and SEC requirements while preserving confidential schedules.

Responsibilities include arranging domestic and international flights, coordinating with external providers, and communicating trip details to executives and assistants.

Formación

• Bachelor's degree or equivalent with 5 years related experience in travel coordination.
• Experience coordinating high-level executive travel and complex itineraries.
• Familiarity with FAA/IRS/SEC travel documentation is a plus.

Responsabilidades

• Arranges, coordinates and schedules all domestic and international flights for Duke Energy Executives and Board Members as required.
• Coordinates with the Managing Director Aviation Services to clarify trip plans, schedules and requirements.
• Obtains required approvals for all flights.
• Coordinates with outside suppliers, FBOs and Charter Companies that provide support to the Aviation Department.
• Works with handlers in support of international travel; Interfaces with corporate security in support of executives’ flight plans and schedules.
• Maintains current knowledge of FAA regulations and ATC procedures.
• Act in the capacity of authorized travel agent.
• Book, coordinate and confirm ground transportation, hotel rooms, rental cars and connecting commercial flights as required for executives, directors and flight crews.
• Manages personal travel for executives to meet the requirements of the FAA, IRS and SEC.
• Communicates confirmation of trip details to all passengers and crews.
• Handle special requests from executives for travel cost quotes, bookings, vehicle delivery and accounting reconciliation.

Conocimientos

Customer service

Communication skills

Attention to detail

Educación

Bachelor's degree

High School/GED + 5 years related experience

Descripción del empleo

More than a career - a chance to make a difference in people's lives. Build an exciting, rewarding career with us – help us make a difference for millions of people every day. Consider joining the Duke Energy team, where you'll find a friendly work environment, opportunities for growth and development, recognition for your work, and competitive pay and benefits.

Job Summary

The Flight Coordinator is responsible for scheduling, coordinating, documenting, and arranging all domestic and international flights on company-owned, leased, and chartered aircraft. Arranges all travel needs for all passengers and flight crews including ground transportation and hotel accommodations. Manages all personal travel documentation for executives to meet FAA, IRS and SEC requirements. Support Duke Energy Board of Directors with special travel needs and requirements, as required. Works with flight crew to communicate flight arrangements and manage communications on behalf of Corporate Aviation with executives and executive assistants, security and support services. Maintain flight records in accordance with Corporate Aviation policies, IRS, SEC, and FAA requirements. Maintains confidentiality of executive schedules and plans.

Responsibilities

• Arranges, coordinates and schedules all domestic and international flights for Duke Energy Executives and Board Members as required.
• Coordinates with the Managing Director Aviation Services to clarify trip plans, schedules and requirements.
• Obtains required approvals for all flights.
• Coordinates with outside suppliers, FBO’s and Charter Companies that provide support to the Aviation Department.
• Works with handlers in support of international travel; Interfaces with corporate security in support of executives’ flight plans and schedules.
• Maintains current knowledge of FAA regulations and ATC procedures.
• Act in the capacity of authorized travel agent.
• Book, coordinate and confirm ground transportation, hotel rooms, rental cars and connecting commercial flights as required for executives, directors and flight crews.
• Manages personal travel for executives to meet the requirements of the FAA, IRS and SEC.
• Communicates confirmation of trip details to all passengers and crews.
• Handle special requests from executives for travel cost quotes, bookings, vehicle delivery and accounting reconciliation.

Basic/Required Qualifications

• Bachelors degree
• In lieu of Bachelors degree(s) listed above, High School/GED AND 5 year(s) related work experience

Desired Qualifications

• Excellent customer service and communication skills in dealing with top corporate officers and directors
• Attention to detail
• Familiarity with FAA and NTSB Documenting and reporting criteria
• Demonstrated ability, under stressful conditions, to multitask and prioritize work
• Demonstrated ability to work with sensitive and confidential information and maintain confidentiality
• Previous experience as an aviation dispatcher
• Preferred: 2-4 years of experience

Working Conditions

Hybrid Mobility Classification – Work will be performed from both remote and onsite locations after the onboarding period. However, hybrid employees must live within a reasonable commute to their designated Duke Energy facility, not greater than 50 miles one way. Employees are expected to report to their assigned Duke Energy facility as required and directed by their manager, on average 3 full workdays per regular workweek. Primarily at office in aviation facility, some work on weekends and holidays as necessary. Duty may include any time of day or night as required. May be required to be on standby status if not on official vacation.

Travel Requirements

• 5-15% Relocation Assistance Provided (as applicable)
• No Represented/Union Position
• No Visa Sponsored Position
• This role requires the ability to work lawfully in the U.S. without employment-based immigration sponsorship, now or in the future.

Please note that in order to be considered for this position, you must possess all of the basic/required qualifications.

Diversity & Inclusion

Read about our commitment to supporting a diverse and inclusive workforce.

Duke Energy values ideas that come from a diverse and inclusive workforce, and we’re dedicated to providing a work environment where all people are valued, respected and able to reach their full potential.

Duke Energy is an equal opportunity employer and does not discriminate against any employee or applicant for employment because of race, color, sex, pregnancy, childbirth or related medical conditions, including but not limited to lactation, religion, national origin, ancestry, ethnicity, citizenship, sexual orientation, gender identity, gender expression, age, marital status, physical or mental disability, genetic information, medical condition, military status, or protected veteran status. Duke Energy complies with all applicable state, federal and local laws, regulations and ordinances prohibiting discrimination.