Aviation Flight Scheduler & Crew Coordinator

Exclusive Jets; Raleigh (NC); On-site; USD 35,000 - 45,000; Full time

Job summary

flyExclusive is seeking an entry-level administrative coordinator in Raleigh, NC to help coordinate flight assignments and support crew logistics. You will work within the scheduling department, ensuring accurate updates to the operations board and timely communication with affected teams.

Responsibilities include arranging travel, verifying weight/balance compliance, and preparing dispatch data. A High School diploma is required; a background check will be conducted.

Qualifications

• High School diploma or GED required.
• Excellent prioritization and coordination in fast-paced settings.
• Creative problem resolution skills.
• Ability to build long-term internal/external relationships.
• Excellent written and verbal communication.
• Authorized to work in the United States; background check required.
• Candidates will undergo a comprehensive background check.

Responsibilities

• Coordinate and communicate flight assignments to crewmembers in a timely manner.
• Support crew with travel and rental car arrangements, updating records in scheduling systems.
• Update tactical operations board and inform affected departments of changes.
• Verify weight and balance complies with standards.
• Brief or re-brief crewmembers on assigned duties per procedures.
• Arrange trip logistics including catering, hotels, and ground transport.
• Monitor Notams and weather to anticipate schedule disruptions.
• Prepare and analyze dispatch data and performance reports.

Skills

Self-starter

Communication skills

Time management

Detail oriented

Excellence focus

Adaptability

Accountability

Microsoft Word

Excel

PowerPoint

Education

High School Diploma or GED

Bachelor's degree in aviation (preferred)

Tools

Microsoft Word

Excel

PowerPoint

Job description

flyExclusive is seeking an entry-level administrative coordinator in Raleigh, NC to help coordinate flight assignments and support crew logistics. You will work within the scheduling department, ensuring accurate updates to the operations board and timely communication with affected teams.

Responsibilities include arranging travel, verifying weight/balance compliance, and preparing dispatch data. A High School diploma is required; a background check will be conducted.