Executive — Facility

Vaa ka wi Services; Phoenix (AZ); On-site; USD 90,000 - 120,000; Full time

Benefits offered by this job

Flexible Schedule

Free Drinks

Gym Membership

Medical & Dental

Paid Parental Leave

Retirement Plan

Job summary

Vaakawi in Arizona is seeking an Executive - Facility to lead strategic and operational management of our physical assets and infrastructure, ensuring a safe, functional, and productive workplace.

You will oversee vendor contracts, manage facility budgets, coordinate preventative maintenance, and ensure compliance with health, safety regulations while acting as the primary liaison between the organization and clients.

Qualifications

• 2+ years of facilities or operational management experience.
• Strong negotiation and vendor management skills.
• Ability to plan and oversee budgets and cost control.

Responsibilities

• Vendor Management: source, negotiate with, and supervise external contractors to meet SLAs.
• Budgeting & Cost Control: prepare and manage the annual facility budget and monitor operating expenses.
• Maintenance Strategy: oversee preventive maintenance for building systems to minimize downtime.
• Health, Safety, & Environment: ensure compliance with regulations and lead emergency drills.
• Space Management: plan office moves and renovations to optimize space.
• Soft Services Oversight: maintain high standards for housekeeping, front-desk, and cafeteria services.

Skills

Strategic Thinking

Financial Acumen

Technical Knowledge

Communication & Negotiation

CAFM / Ticketing Software

Tools

CAFM tools

Job description

The Foundation of Our Business is Our People.

Executive - Facility

Job Description

The Executive - Facility is responsible for the strategic and operational management of the organization’s physical assets and infrastructure. This role ensures that the workplace is safe, fully functional, and conducive to productivity. The Executive oversees vendor contracts (including cleaning and security), manages facility budgets, coordinates preventative maintenance schedules, and ensures compliance with health and safety regulations. They act as the primary liaison between the organization and clients.

The Executive for Facility will perform a variety of custodial duties for Vaakawi. Such responsibilities shall be in accordance with established standards, instructions, and procedures of Vaakawi.

Experience

2+ Year

Employment Type

Full Time

Job Responsibilities

Core Responsibilities

• Vendor Management: Source, negotiate with, and supervise external contractors (janitorial teams, security, HVAC technicians, pest control) to ensure service level agreements (SLAs) are met.
• Budgeting & Cost Control: Prepare and manage the annual facility budget; monitor operating expenses (OPEX) and recommend cost-saving initiatives regarding energy consumption or supply procurement.
• Maintenance Strategy: Oversee the Preventive Maintenance (PM) schedule for building systems (HVAC, electrical, plumbing) to minimize downtime and repair costs.
• Health, Safety, & Environment (HSE): Ensure the facility complies with all local regulations, fire safety codes, and OSHA standards; lead emergency response planning and drills.
• Space Management: Plan and coordinate office moves, furniture layouts, and renovation projects to optimize space utilization.
• Soft Services Oversight: Ensure high standards are maintained for housekeeping, cafeteria services, and front-desk reception.

Key Skills & Qualifications

• Strategic Thinking: Ability to look at the "big picture" of building operations rather than just daily tasks.
• Financial Acumen: Experience in budgeting, forecasting, and processing invoices.
• Technical Knowledge: Understanding of basic building systems (Mechanical, Electrical, Plumbing) to effectively manage contractors.
• Communication & Negotiation: Strong ability to negotiate contracts and communicate policies to internal stakeholders.
• Software Proficiency: Familiarity with Computer-Aided Facility Management (CAFM) tools or ticketing systems.

Perks and Benefits

• Flexible Schedule
• Free Drinks
• Gym Membership
• Medical & Dental
• Paid Parental Leave
• Retirement Plan

• Benefits Disclaimer: The perks and benefits listed on this page are intended for informational purposes only and do not constitute a binding contract or guarantee of employment. Eligibility for specific benefits may vary based on role, location, and employment status (e.g., full-time vs. part-time). Vaakawi reserves the right to modify, amend, or terminate any benefit plan or perk at any time, with or without notice. In the event of any discrepancy between this summary and the official plan documents, the official plan documents will govern.

Are you a dependable, motivated individuals?

If you take pride in quality work and want to grow with a leading name in commercial cleaning, we’d love to meet you.

Our mission

Sustainable Cleaning for a Healthier Workplace.

At Vaakawi, our mission is to create and maintain pristine, healthy, and welcoming environments for businesses of all types. As a family-owned leader in commercial cleaning in Arizona, we combine decades of experience with a personal commitment to integrity, accountability, and excellence.

We strive to deliver customized cleaning solutions tailored to each client’s unique needs, using state-of-the-art equipment and eco-friendly products to ensure safe, efficient, and superior results. Our goal is simple: to provide an exceptional cleaning experience that promotes health, enhances productivity, and reflects the professionalism of your brand - so you can focus on what you do best.

TRUSTED BY THOUSANDS OF ORGANIZATIONS

Stay up to date with news, events, about offers and discounts.