Executive Director of Programs & Operations

Association Innovation and Management, Inc. (AIM); Reston (VA); Hybrid; USD 80,000 - 100,000; Full time

Benefits offered by this job

Health insurance (100% employer paid)

Dental and vision insurance

Life and disability insurance

Paid time off & holidays

401(k) with employer match up to 4%

Job summary

Association Innovation and Management, Inc. (AIM) in Reston, VA, seeks an Executive Director of Programs & Operations to lead financial oversight, governance, and scientific programming for a nonprofit client-partner.

The role includes Executive Committee support, staff oversight, and coordination of programs, communications, and events. The position requires 8–10 years of nonprofit senior management experience, a Bachelor's degree or equivalent, and strong leadership and budgeting skills.

Qualifications

• Bachelor’s degree or equivalent work experience.
• CAE preferred.
• 8–10 years of nonprofit senior management experience including committee management.
• Supervisory experience with teams of three or more.

Responsibilities

• Support Society leadership in fulfilling the Society’s mission and strategic plan.
• Keep the board fully informed of operations, financial conditions, and influencing factors.
• Partner with the Treasurer on annual budgeting to ensure priorities are met.
• Provide detailed monthly, quarterly, and annual financial reporting.
• Ensure adherence to budget and audit guidelines and maintain fiduciary responsibility.
• Build relationships with financial entities to ensure oversight of accounts.
• Oversee the development of the annual meeting program, including content, registration, and events.
• Lead staff and committees to execute plans and policies.
• Maintain a climate that attracts and motivates a diverse team.
• Oversee communications, publications, and email marketing, and collaborate with branding.
• Organize governance materials and election processes.
• Support Society committees to help achieve objectives.
• Serve as business contact for journal publisher.

Skills

Nonprofit management

Budgeting

Leadership

Strategic planning

Program management

Finance reporting

Communication skills

Staff supervision

Education

Bachelor’s degree or equivalent

CAE preferred

Tools

Microsoft Office

Project management tools

Collaboration tools

Job description

Position Title: Executive Director of Programs & Operations

Location: Reston, VA

Classification: Exempt, Full-time

Salary Range: $80,000-$100,000/annually

Job Summary:

The Executive Director of Programs & Operations role combines senior‑level executive leadership with hands‑on program management to support the operations, governance, and scientific programming of one of AIM’s nonprofit scientific association client-partners. This role includes Executive Committee support, staff and committee oversight, financial reporting, annual meeting management, and direct coordination of program logistics, communications, and volunteer engagement. The role works closely with volunteer leadership, members, and staff to advance the Society’s mission and deliver high‑quality programs, publications, and events.

Essential Duties and Responsibilities:

Executive Responsibilities

• Support Society leadership in fulfilling the Society’s mission and strategic plan.
• Keep the board fully informed of Society operations, financial conditions, and influencing factors.
• Partner with the Treasurer and leadership on annual budgeting to ensure priorities are met.
• Work with Society leadership and accountant to provide detailed monthly, quarterly, and annual financial reporting.
• Ensure adherence to budget and audit guidelines and maintain fiduciary responsibility.
• Build strong working relationships with investment brokers, bankers, auditors, and other financial entities to ensure consistent oversight of Society financial accounts.
• Ensure adequate funds are available to support organizational operations.
• Ensure staff use systems and resources effectively to support organizational operations.
• Build morale among staff and volunteers and foster a collaborative, mission‑driven culture.
• Manage communications, publications, and email marketing, produce and proofread content, and collaborate with the creative team on branding and promotional materials.
• Oversee the development of the annual meeting program, including scientific content, registration, exhibition, exhibit hall, and special events.
• Provide leadership to staff and committees to execute plans and policies authorized by Society leadership.
• Maintain a climate that attracts, retains, and motivates a diverse, high‑quality team.
• Organize Officer planning meetings and manage governance materials, bylaws, and election processes.
• Support Society committees and component groups to help them fulfill their objectives.
• Serve as the business contact for the Society’s journal publisher.
• Conduct official correspondence and execute documents in compliance with bylaws.
• Establish and maintain cooperative relationships with national and international organizations.

Program & Committee Responsibilities

• Coordinate communication, promotion, and implementation of meetings and educational activities.
• Manage committees including Program, Scientific Advisory, Early Career SIG, Local Organizing Committee, amongst others.
• Prepare grant submissions, fundraising letters, and program materials.
• Lead speaker management for the annual World Summit.
• Support travel fellowship and award applicants; maintain award records.
• Track undergraduate program participants and assist with travel and reimbursements.
• Administer surveys and report participation results.
• Support committee SOPs, meetings, minutes, and documentation.
• Manage logistics for virtual and in‑person events, including audiovisual and room requirements.

Reporting Relationships and Supervisory Responsibilities:

• Reports to the President and CEO.
• Supervisory responsibilities: 3-5 direct and indirect reports.

Education and Experience:

• Bachelor’s degree or equivalent work experience.
• CAE preferred.
• 8-10 years of nonprofit senior management experience including committee management.
• Supervisory experience with teams of three or more.

Knowledge, Skills, and Abilities:

• Experience in scientific nonprofit organization or the scientific community strongly preferred.
• Demonstrated financial management and budgeting experience.
• Hands‑on experience managing annual meetings, publications, and complex projects.
• Exceptional written, verbal, and facilitation skills.
• Advanced Microsoft Office skills; familiarity with project management and collaboration tools.
• Strong interpersonal skills, integrity, and decision‑making ability.
• Entrepreneurial spirit and ability to identify creative solutions.
• Ability to prioritize issues and embrace change.

Physical Requirements and Work Environment:

• Hybrid work environment with flexible scheduling.
• Primarily computer‑based work with prolonged periods of sitting.
• Ability to lift up to 30 lbs. and navigate meeting facilities.
• Occasional evening and weekend work.
• Domestic and international travel up to 10%.

Salary & Benefits:

The starting salary for this position depends on the depth and breadth of experience. Regular full-time employees are eligible for benefits package including the following:

• 100% employer paid: employee health insurance, dental, vision, life insurance, short and long-term disability insurance, vacation, holidays, personal holidays, sick leave, paid parental leave, and volunteer time off.
• Additional benefits: flexible spending accounts, health reimbursement account with partial employer funding, tuition reimbursement plan, flexible work schedule, wellness plan, stock options, 401(k) retirement plan with employer match up to 4%, legal services, and supplemental insurance products.