Executive & Creative Operations Coordinator

Parasol Music Group; Los Angeles (CA); On-site; USD 70,000 - 95,000; Full time

Job summary

Parasol Music is seeking an exceptionally organized, resourceful, and creatively minded Executive & Creative Operations Coordinator to work closely with Parasol’s co-founders while helping drive the day-to-day execution of the company’s creative and business operations. This cross-functional role spans executive support, creative operations, sync, A&R, publishing, label, events, and company-building.

You’ll help keep priorities moving, information organized, and projects on track as the company

Qualifications

• 2–4+ years of experience in music, entertainment, executive support, creative operations, or related field.
• Exceptional organizational skills and obsessive attention to detail.
• Strong judgment and discretion with initiative and prioritization.

Responsibilities

• Provide day-to-day executive support to Parasol’s co-founders and manage calendars, travel, and meetings.
• Maintain music catalog, assets, metadata, and project files; track deadlines and deliverables.
• Assist with artist research, brief intake, pitch preparation, and playlist building.
• Coordinate client requests, licensing, invoicing, and publishing administration.
• Support events, marketing materials, and company communications.

Skills

Organizational skills

Attention to detail

Judgment & discretion

Communication skills

Proactive problem solving

Collaborative teamwork

Tools

DISCO

Job description

Parasol Music is an artist-driven creative agency, label, publisher, and community dedicated to creating authentic and impactful music for visual media and multidisciplinary storytelling. We specialize in curating and crafting custom music for film, television, movie trailers, video games, sports, and advertising while building meaningful opportunities for artists, producers, and composers.

As part of the broader PARASOL ecosystem, our mission is to raise consciousness and connect the world through the transformative power of music.

In under two years, Parasol has contributed to a #1 Billboard World Album, earned nine Clio Awards, secured placements across some of the world's biggest franchises—including Superman, Avengers: Doomsday, Avatar: Fire and Ash, Moana, TRON, Frankenstein, Call of Duty, VALORANT, F1 25, Madden 26, and the Olympics—and built a mission-driven creative community of artists, producers, composers, music supervisors, agencies, brands, and entertainment clients.

Job Description

We’re looking for an exceptionally organized, resourceful, and creatively minded Executive & Creative Operations Coordinator to work closely with Parasol’s co-founders while helping drive the day-to-day execution of the company’s creative and business operations.

This is a unique, highly cross-functional role spanning executive support, creative operations, sync, A&R, publishing, label, events, and company-building. You’ll help keep priorities moving, information organized, and projects on track while gaining exposure to nearly every aspect of a fast-growing independent music company.

The ideal candidate loves music, has exceptional judgment and follow-through, and is equally comfortable coordinating a meeting, organizing a music catalog, preparing a client presentation, setting up a writing session, or figuring out how to make a new process work better.

As an early member of a growing company, you’ll have the opportunity to contribute beyond your day-to-day responsibilities and help shape how Parasol operates and grows.

What You'll Do

Executive & Business Support

• Provide day-to-day support to Parasol’s co-founders, including calendar management, scheduling, meeting coordination, travel, and administrative support
• Help prioritize and track key follow-ups, commitments, deadlines, and action items
• Prepare materials and provide logistical support for meetings, presentations, industry events, and business development initiatives
• Coordinate communications and follow-ups with clients, artists, partners, and other key relationships
• Anticipate needs, identify potential issues, and help keep priorities moving without requiring constant direction
• Help create and improve systems, processes, and workflows as the company grows

Creative Operations

• Maintain and organize Parasol’s music catalog, assets, metadata, playlists, and project files, including DISCO
• Maintain key creative and production trackers and keep projects, deadlines, and deliverables on schedule
• Assist the creative team with incoming briefs, pitch preparation, playlist building, music searches, asset delivery, and pitch tracking
• Coordinate client requests and deliverables, ensuring they are handled accurately and promptly
• Assist with A&R initiatives, including artist research, outreach, onboarding, session scheduling and setup, and catalog intake
• Coordinate clearance, licensing, deal execution, and finance workflows, including document management, vendor information, rights information, and invoicing support
• Handle publishing administration, including song registrations, metadata collection, split information, and catalog maintenance
• Assist with label releases from setup through delivery, coordinating assets, metadata, credits, timelines, and other deliverables
• Maintain release calendars and help ensure projects stay on schedule
• Create marketing mailers, playlists, presentations, and pitch decks

Marketing, Events & Community

• Assist with social media posting, marketing materials, press releases, and other company communications
• Coordinate creative assets and content around company initiatives, artist projects, releases, and events
• Support the planning and execution of Parasol events, writing camps, showcases, retreats, and industry gatherings
• Coordinate logistics including schedules, attendees, venues, vendors, travel, materials, and communications
• Provide on-the-ground support as needed to help events and creative programs run smoothly

Who You Are

You genuinely enjoy being the person who makes things happen. You’re exceptionally organized and detail-oriented, but you also understand the bigger picture. You have strong instincts, good judgment, and the ability to navigate a fast-moving environment where priorities can change quickly.

You’re excited by the opportunity to work closely with a founder and gain exposure to many different aspects of building a creative business. You don't need every responsibility to fit neatly inside a job description—you see something that needs to be done, figure out how to approach it, and help move it forward.

You likely have:

• 2–4+ years of experience in music, entertainment, executive support, creative operations, sync, publishing, label operations, or a related field
• Exceptional organizational skills and obsessive attention to detail
• Strong judgment and discretion, with an instinct for when to take initiative, when to ask questions, and when to elevate
• Excellent written and verbal communication skills and the ability to interact professionally with artists, executives, clients, and partners
• The ability to manage multiple projects, deadlines, stakeholders, and shifting priorities simultaneously
• A proactive, resourceful approach—you anticipate needs, solve problems, and follow through without waiting to be asked
• An entrepreneurial, builder’s mindset—you’re excited to join a growing company, take ownership, solve problems creatively, and help build better systems and ways of working as we scale
• Comfort operating in an environment where priorities evolve, everyone pitches in, and great ideas can come from anywhere
• Comfort working with contracts, metadata, spreadsheets, invoices, presentations, and administrative systems
• Familiarity with DISCO and music catalog management; experience with publishing, licensing, distribution, rights administration, or label operations is a plus
• Strong musical instincts and genuine enthusiasm for discovering and working with artists
• A collaborative, low-ego attitude and comfort moving between creative, operational, and administrative work
• Genuine excitement about Parasol’s mission and helping build the next stage of the company