Executive Corporate Events Planner

Intercontinental Exchange Holdings, Inc.; Jacksonville (FL); On-site; USD 55,000 - 75,000; Full time

Job summary

Intercontinental Exchange, Inc. is seeking an energetic Event Planner to join our marketing team. The role supports end-to-end planning of conferences, virtual events, and executive forums across the U.S., focusing on logistics, coordination, and high-quality attendee experiences.

The ideal candidate is detail-oriented, proactive, and able to manage multiple priorities in a fast-paced setting, with office-based work five days a week and occasional travel, including some weekends.

Qualifications

• Exceptional project management and organizational skills.
• Excellent verbal and written communication skills.
• Ability to prioritize and meet deadlines.
• Willingness to travel and work evenings/weekends as needed.

Responsibilities

• Coordinate end-to-end logistics for in-person conferences, executive forums, and ICE events, incl. venue sourcing, vendor mgmt, catering, A/V and on-site setup.
• Support the planning and technical execution of virtual events, including platform setup, speaker coordination, and attendee communications.
• Develop and maintain detailed event timelines, run-of-show documents, and production schedules.
• Serve as on-site event coordinator for select events, including occasional weekend travel.
• Liaise with vendors, venues, and suppliers; gather and compare quotes and ensure timely delivery of contracted services.
• Track event-related expenses and assist with budget reconciliation and purchase order processing.
• Maintain accurate vendor records, contracts, and post-event documentation.
• Manage promotional item inventory and fulfillment for events, and reconcile inventory post-event.
• Manage event registration platforms and attendee lists; send invitations, confirmations, and logistical communications.
• Coordinate speaker and VIP logistics, including travel, accommodations, and briefing materials.

Skills

Project management

Organizational skills

Verbal and written communication

Microsoft Office Suite

Education

Bachelor's degree in Marketing, Business, Hospitality, or related field

Tools

Microsoft Office Suite

Job description

Intercontinental Exchange, Inc. is seeking an energetic Event Planner to join our marketing team. The role supports end-to-end planning of conferences, virtual events, and executive forums across the U.S., focusing on logistics, coordination, and high-quality attendee experiences.

The ideal candidate is detail-oriented, proactive, and able to manage multiple priorities in a fast-paced setting, with office-based work five days a week and occasional travel, including some weekends.