Executive Coordinator for the Parole Board Chair

LinQ Global Group; Natick (MA); On-site; USD 85,000 - 120,000; Full time

Job summary

Massachusetts Parole Board seeks an Executive Coordinator to support the Chair with strategic priorities, intricate scheduling, and liaison duties across executive, judicial, and legislative partners. You will manage high-stakes communications, organize meetings, and assist in policy development while handling confidential information with discretion.

The role requires strong leadership, excellent written and verbal skills, and the ability to navigate complex legal and procedural frameworks.

Qualifications

• Must have 3+ years of professional, administrative, or managerial experience in program management/coordination/analysis.
• Ability to understand and apply laws, rules, and procedures governing assigned activities.
• Strong written and verbal communication; capable of concise, logical reporting.

Responsibilities

• Provide high-level executive support and act as liaison between the Chair, board members, and external stakeholders to facilitate parole decision-making.
• Gatekeep and manage calendar and email, screen communications, organize and present information to the Chair.
• Manage daily schedule, prioritize tasks, resolve conflicts, and coordinate travel logistics.
• Organize events for the Chair and attend meetings and committees as needed; may require travel and after-hours work.
• Handle confidential staff/union communications and documents, including investigations and settlements.
• Assist the Chair in developing and reviewing regulations, policies, and procedures; support drafting tasks as needed.
• Assist in managing Executive Sessions with Board Members, including agenda prep and access to inmate records.
• Process and archive documents per agency policy and state law.
• Prepare briefings, presentations, and reports for meetings, conferences, and hearings.
• Coordinate training for all Board Members and provide executive support across the Board.

Skills

Executive support

Stakeholder liaison

Calendar management

Travel logistics

Policy/procedure knowledge

Education

Bachelor’s degree in Business Administration or Public Administration

Graduate degree in Business Administration

Bachelor’s degree with substitutions

Job description

Massachusetts Parole Board seeks an Executive Coordinator to support the Chair with strategic priorities, intricate scheduling, and liaison duties across executive, judicial, and legislative partners. You will manage high-stakes communications, organize meetings, and assist in policy development while handling confidential information with discretion.

The role requires strong leadership, excellent written and verbal skills, and the ability to navigate complex legal and procedural frameworks.