Executive Coordinator: Executive Support & Projects

City of Cleveland; Cleveland (OH); On-site; USD 60,000 - 75,000; Full time

Job summary

City of Cleveland seeks an Executive Coordinator to provide executive-level administrative support to the Administrator and Director of Operations. This role coordinates schedules, prepares briefing materials, and facilitates communication across departments and external partners.

Key duties include managing calendars, tracking deadlines, supporting procurement and reporting, and ensuring timely follow-up on assignments and directives.

Qualifications

• Bachelor's degree in a related field and two years of administrative/project coordination experience.
• Ability to lift and carry up to 30 pounds.
• Strong organizational, written, and verbal communication skills; ability to manage multiple priorities and maintain confidentiality.

Responsibilities

• Provide direct executive support to the Administrator and Director of Operations.
• Manage calendars, schedule meetings, prepare correspondence, agendas, and briefing materials.
• Coordinate departmental and executive meetings, events, trainings, and special initiatives.
• Track assignments, deadlines, and follow-up; facilitate communication among leadership, staff, and stakeholders.
• Support procurement, contracts, vendors, records, and reporting processes.

Skills

Time management

Written communication

Verbal communication

Interpersonal skills

Organizational skills

Confidential information handling

Education

Bachelor's degree in Business Administration

Bachelor's degree in Public Administration

Master’s degree (preferred)

Tools

Microsoft Office

Job description

City of Cleveland seeks an Executive Coordinator to provide executive-level administrative support to the Administrator and Director of Operations. This role coordinates schedules, prepares briefing materials, and facilitates communication across departments and external partners.

Key duties include managing calendars, tracking deadlines, supporting procurement and reporting, and ensuring timely follow-up on assignments and directives.