Executive Coordinator for Operations & Projects

City of Cleveland; West Virginia; On-site; USD 55,000 - 75,000; Full time

Job summary

City of Cleveland is seeking an Executive Coordinator to provide high-level administrative and organizational support to the Administrator and Director of Operations. The role balances executive-office duties with departmental operations, coordinating schedules, meetings, and communications.

Requires a bachelor’s degree and two years of related experience, with strong MS Office skills and the ability to manage confidential information.

Qualifications

• Bachelor’s degree and 2 years of progressively responsible administrative, executive support, project coordination, or organizational experience.
• Strong organizational, written and verbal communication, interpersonal, and time-management skills.

Responsibilities

• Provide direct executive support to the Administrator and Director of Operations.
• Manage the Administrator’s schedule and executive commitments; prepare correspondence, reports, agendas, and briefing materials.
• Coordinate departmental and executive meetings, events, trainings, and special initiatives; track assignments, deadlines, and follow-up.
• Facilitate communication among executive leadership, OPS staff, City departments, governmental agencies, and external partners.
• Assist with procurement, contracts, vendors, records, and reporting; maintain executive records and information systems.
• Coordinate responses to routine requests and identify opportunities to improve administrative processes.
• Participate in committees, workgroups, and other special assignments as directed.

Skills

Organizational skills

Written communication

Verbal communication

Interpersonal skills

Time-management

Multitasking

Discretion handling confidential info

MS Office proficiency

Education

Bachelor's degree in Business/Public Administration/related field

Tools

Microsoft Office

Job description

City of Cleveland is seeking an Executive Coordinator to provide high-level administrative and organizational support to the Administrator and Director of Operations. The role balances executive-office duties with departmental operations, coordinating schedules, meetings, and communications.

Requires a bachelor’s degree and two years of related experience, with strong MS Office skills and the ability to manage confidential information.