Sr Executive Coordinator, People Team

BioMarin Pharmaceutical Inc.; San Rafael (CA); On-site; USD 105,000 - 144,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

Discretionary annual bonus

Job summary

BioMarin Pharmaceutical Inc. seeks a skilled Sr. Executive Coordinator to support the People Leadership team and global operations. You will manage global calendars, coordinate PLT meetings, prepare presentations, and assist with onboarding and offboarding of hires.

Responsibilities include handling vendor contracts, travel planning, expense reporting, IT issue resolution, and distribution of team-wide announcements, all while maintaining confidentiality and professional standards.

Qualifications

• Minimum 8 years of executive level support for VP, SVP/EVP, or C-level roles.
• Proficient in Microsoft Word, Teams, Outlook, PowerPoint.
• Experience with Concur expense reporting.
• Experience within People/HR teams preferred.
• Strong calendar management and meeting planning skills.
• Excellent communication across levels and discretion.

Responsibilities

• Global calendar management – schedule meetings across functions and resolve conflicts.
• Coordinate logistics for People Leadership and Global People team meetings; prepare agendas and minutes.
• Assist with editing/presentations for CPO; support information flow to People Team.
• Manage purchase orders and vendor contracts for PLT with Legal/Purchasing.
• Coordinate travel and expense reports for PLT; resolve IT issues and equipment orders.
• Announce on behalf of People team; onboarding/offboarding support.
• Handle miscellaneous admin requests from team members.
• Announcements: People Wide message coordination.
• Onboarding help with new hires; off-boarding.
• Assist with miscellaneous administrative requests.

Skills

Strong calendaring

Excellent communication

Proactive and independent

Professionalism and discretion

Team collaboration

Can-do attitude

Flexibility and adaptability

Tools

Microsoft Office Suite

Concur expense reporting

Job description

BioMarin is a leading rare disease biotechnology company focused on genetically defined conditions.

Guided by our purpose to develop medicines that make a profound impact on people’s lives, our global teams have delivered a portfolio of therapies since our founding in 1997. Our revolutionary treatments for conditions like achondroplasia (the most common form of dwarfism), PKU (phenylketonuria), CLN2, a form of Batten disease, and a number of forms of MPS (mucopolysaccharidosis) offer new possibilities for patients and families who previously had few, if any, available options. More recently, with the close of the Amicus acquisition, our portfolio has expanded to include therapies for Fabry disease and Pompe disease, expanding our ability to reach more people living with rare genetic conditions.

Our success comes from our unwavering commitment to excellence, our deep understanding of patient needs, our scientific expertise, and our world-class manufacturing capabilities. At the heart of BioMarin is a dedicated team of the brightest minds in the industry working together to deliver innovative therapies to patients and families around the world.

About Corporate Groups

It takes a village, and at BioMarin, our general and admin teams are the village behind our success. From the IT experts who manage our technology to the human resources professionals who hire the people who make it all possible, these teams support our organization and span all areas of operations.

Sr. Executive Coordinator will be responsible for the following:

• Global calendar management – Scheduling meetings/rooms for meetings with multiple stakeholders across functions. Resolving calendar conflicts.
• Coordinatinglogistics for the People Leadership team meetings and Global People team meetings, communicating with presenters to confirm/remind them of their presentations. Sending out agenda to meeting participants. Attending PLT meetings and taking minutes as needed
• Assist with editing and creation of presentations for CPO
• Provide team guidance and support in order to best connect the People Team to information
• Manage creation of purchase orders and finalization of vendor contracts for PLT members in coordination with Legal/Purchasing
• Coordinating travel and expense reports for PLT
• Resolving IT issues and ordering equipment upon request
• Announcements: People Wide message announcement coordination
• Onboarding help with new hires; off-boarding
• Assisting with miscellaneous administrative requests from team-members

In addition to being professional and courteous, the Sr. Executive Coordinator mustpossess:

• A proven ability to perform as an Executive Coordinator
• Quick learner and self-starter capabilities — able to work proactively and independently on tasks
• Strong calendaring skills and catering/meeting planner capabilities
• Strong communication skills on all levels with executive leaders, employees, and outside vendors
• Responsiveness to deadlines, strong attention to detail, and able to prioritize multiple tasks.
• A high level of professionalism with strong influencing skills and ability to anticipate situations or issues that may arise in the near future
• Independent judgment and discretion with sensitive/confidential employee information
• A can-do attitude, ability to be flexible and adaptable
• Ability to receive and act on“ad-hoc” requests
• Ability to think creatively and strategically
• A team-oriented work style
• An openness to periodically responding to requests outside of normal business hours.

Requirements:

• A minimum of 8 years of executive level support VP, S/EVP, or C-level and office administration
• Strong PC computer skills with proficiency in Microsoft Office Suite (Word, Teams, Outlook, PowerPoint), Concur expense reporting
• Experience working within People/Human Resource teams preferred

Note: This description is not intended to be all-inclusive, or a limitation of the duties of the position. It is intended to describe the general nature of the job that may include other duties as assumed or assigned.

An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

The salary range for this position is: $104,800 to $144100. BioMarin considers a variety of factors when determining base compensation, including experience, qualifications, and geographic location. These considerations mean actual compensation will vary. This position may also be eligible for a discretionary annual bonus, discretionary stock-based long-term incentives (eligibility may vary based on role), paid time off, and a benefits package. Benefits include company-sponsored medical, dental, vision, and life insurance plans.

Equal Opportunity Employer/Veterans/Disabled

An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

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This email address is not for general employment inquiries or correspondence. We will only respond to those requests that are related to the accessibility of the online application system due to a disability.