Executive Coordinator

Northwestern Counseling & Support Services; Hill Farm Estates (VT); On-site; USD 60,000 - 76,000; Full time

Benefits offered by this job

Medical and dental coverage

Employer-matched retirement plan

Educational support

Student loan forgiveness program

Job summary

Northwestern Counseling & Support Services in Vermont seeks an Executive Coordinator to support the CEO, Division Directors, Board of Directors, and agency initiatives. You will manage calendars, meetings, reports, and special projects while ensuring information is organized, accurate, and communicated effectively.

This role requires discretion and strong relationships across the agency and with external partners.

Qualifications

• Bachelor’s Degree with 3-5 years of experience or equivalent combination.
• Demonstrated ability to handle confidential information with discretion.
• Excellent written and verbal communication; strong relationship-building skills.

Responsibilities

• Coordinate calendars, correspondence, meetings, presentations and special projects for executives.
• Prepare and compile reports and monthly dashboards; maintain records.
• Coordinate board meeting logistics and document meeting minutes.
• Track deadlines and deliverables; support agency committees and safety initiatives.
• Serve as liaison with internal staff and external partners with professionalism.

Skills

Executive support

Calendar management

Board coordination

Discretion & confidentiality

Written & verbal communication

Education

Bachelor’s degree or equivalent

Tools

Microsoft Office

PowerPoint

Excel

Job description

Northwestern Counseling & Support Services is seeking a highly organized, professional, and detail-oriented Executive Coordinator to support our CEO, Division Directors, Board of Directors, and agency-wide initiatives. This is a dynamic, multifaceted role for someone who enjoys working behind the scenes to keep an organization running smoothly, build strong relationships, and support meaningful work in the community.As a key administrative partner to executive leadership, you will help manage day-to-day priorities, coordinate meetings and special projects, prepare reports and presentations, and ensure important information is organized, accurate, and communicated effectively. You will serve as a professional point of contact for internal and external partners, using sound judgment, discretion, and a strong commitment to confidentiality in all interactions.This role also plays an important part in supporting the NCSS Board of Directors. You will coordinate board meeting logistics, compile monthly reports and data dashboards, maintain official records, and help ensure board materials and communications are prepared accurately and on time. Your ability to anticipate needs, track deadlines, and bring together information from across the agency will help leadership make informed decisions and stay focused on organizational priorities.The ideal candidate is proactive, adaptable, and comfortable balancing competing priorities in a fast-paced environment. They bring excellent written and verbal communication skills, strong attention to detail, sound judgment, and the ability to handle sensitive information with care. If you enjoy variety in your work, take pride in creating order and efficiency, and want to contribute to an organization that makes a difference in people's lives, we would love to hear from you.Key ResponsibilitiesExecutive Leadership Support: Coordinate calendars, correspondence, meetings, presentations, and special projects while serving as a professional liaison for the CEO and Division Directors.Board of Directors Support: Prepare and compile board reports, maintain data dashboards and official records, coordinate meeting logistics, and document meeting minutes.Project and Event Coordination: Organize agency meetings, conferences, trainings, and special initiatives in collaboration with leadership and internal departments.Administrative and Organizational Support: Track deadlines and deliverables, maintain accurate documentation, support agency committees and safety initiatives, and help keep internal communications and resources current.Confidentiality and Professionalism: Handle sensitive information with discretion and foster positive working relationships with staff, board members, community partners, and external stakeholders.At NCSS, we offer a comprehensive benefits package that includes perks such as medical and dental coverage, an employer-matched retirement plan, and educational support. Additionally, for those who qualify, this position provides an opportunity for $5,250 in student loan forgiveness upon the successful completion of your 6-month introductory period. We invite you to become a valued member of our team at NCSS, a 2025 Best Places to Work in Vermont!EOEHiring rate is based on experience, education, and internal equity. Final compensation will be determined in accordance with NCSS policy and applicable laws.Bachelor’s Degree with 3-5 years of experience; or equivalent combination of related education, training and experience.