Executive Coordinator

American Municipal Power, Inc; Columbus (OH); Hybrid; USD 45,000 - 60,000; Full time

Job summary

AMERICAN MUNICIPAL POWER, INC. in Columbus, OH seeks an experienced administrative professional to support the Chief Commercial Officer.

This full‑time role offers a hybrid work arrangement with in‑office presence in Columbus and remote options with supervisor approval. The successful candidate will manage the CCO's calendar, draft correspondence, prepare reports and presentations, and coordinate between executives, staff and stakeholders while maintaining confidential information and high

Qualifications

• Bachelor's degree in business administration, finance or similar field strongly preferred.
• 3-5 years experience in a similar role for a business or executive manager.
• Track record of organizing and directing multiple teams and departments.
• Excellent proofreading and computer skills with MS Office, PowerPoint, Excel; comfortable with technology.
• Excellent verbal and written communication skills.
• Excellent customer service and interpersonal skills.
• Professionalism, confidentiality and integrity with internal/external partners.
• Analytical and organizational skills for handling complex tasks.
• Project management certification; experience in corporate law, energy or financial setting is a plus.

Responsibilities

• Coordinate the CCO's daily schedule; prioritize meetings; relay action items to staff.
• Draft letters, emails, reports and other correspondence for signature.
• Support the CCO in meetings with agenda, notes and action items.
• Act as liaison between the CCO, EMT, Members and stakeholders.
• Ensure timely completion of projects, reports and initiatives of power supply/generation teams.
• Create and maintain systems to streamline operations.
• Maintain confidential files and data records.
• Provide administrative support and assist with special projects; conduct research and prepare reports.
• Build and maintain positive relationships with Members, executives, staff and partners.
• Proofreads and updates memos; prepare and edit PowerPoint presentations; expertise in MS Office.
• Performs other duties as assigned.

Skills

MS Office

PowerPoint

Excel

Verbal and written communication

Customer service

Confidentiality

Analytical skills

Organizational skills

Project management certification

Education

Bachelor's degree in business administration/ finance or similar

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Full Time Regular Columbus, OH, US

AMERICAN MUNICIPAL POWER, INC.

JOB DESCRIPTION

This position may be eligible for a hybrid work environment (combination of remote work and in-office reporting) with the coordination and approval of the appropriate supervisor. This position will report out of Columbus, OH.

Reports To: Executive Vice President Power Supply & Generation Operations/Chief Commercial Officer

FLSA Status: Non-Exempt

Basic Functions:

Performs a variety of administrative duties in support of the CCO's responsibilities. Working under the direct supervision of the CCO, this position provides all necessary organizational support for the power supply and generation teams. This position requires sound judgement and discretion in all aspects of the position, with the exposure to confidential information; and is self-directed and deadline driven.

Essential Functions:

• 1. Responsible for coordinating CCO's daily work schedule; prioritizing and scheduling meetings; assigning and scheduling items needing action by the CCO; composing original correspondence for signature; and ensuring requests for action or information are relayed to appropriate staff members and responded to in a timely manner.
• 2. Drafts letters, emails, reports, and other correspondence on behalf of the CCO.
• 3. Supports CCO in meetings by preparing agenda, taking notes and assuming responsibility for completion of action items.
• 4. Acts as the liaison between CCO and other EMT members, Members, and stakeholders to ensure consistent communication and ensuring involvement or decision-making at the proper time.
• 5. Ensures timely and effective completion of projects, reports and initiatives of the power supply and generation operations teams.
• 6. Creates and maintains systems and processes to streamline operations.
• 7. Maintains accurate confidential files and data records.
• 8. Provides administrative support; assists with completion of special projects/assignments; conducts research, compiles data and prepares reports.
• 9. Builds and maintains positive and effective working relationships with Members, the executive team, staff and partners through effective channels of communication..
• 10. Provides priority time management by screening calls; coordinates the daily work schedule; prioritizing and scheduling meetings; assigning and scheduling items needing action by the CCO; composing original correspondence for signature; and ensuring requests for action or information are relayed to appropriate staff members and responded to in a timely manner.
• 11. Proofreads and updates memos, prepares and edits Power Point presentations, and general correspondence with any recommended changes and revisions; expert MS Office skills.
• 12. Performs other duties as assigned.

Knowledge, Skills, & Qualifications:

• 1. Bachelor's degree in business administration, finance or similar field strongly preferred.
• 2. 3-5 years experience in a similar role for a business or executive manager.
• 3. Track record of organizing and directing multiple teams and departments.
• 4. Excellent proof reading and computer skills with specific proficiency in MS Office products and various computer software programs. Demonstrated proficiency in creating PowerPoint and other presentations, creating and maintaining Excel spreadsheets and strong comfort level in troubleshooting technology.
• 5. Must possess excellent verbal and written communication skills.
• 6. Excellent customer service and interpersonal skills
• 7. Demonstrates high degree of professionalism, respect, integrity, confidentiality with all levels of internal and external partners.
• 8. Demonstrates both analytical and organizational skills with the ability to handle complex administrative details and tasks.
• 9. Project management certification, prior experience in corporate law, energy or financial setting is a plus.