Executive Compensation and Equity Administration Manager (Durham, North Carolina)

Fortrea

Durham (NC)

Hybrid

USD 105,000 - 125,000

Full time

14 days+

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Benefits offered by this job

Medical

Dental

Vision

Life Insurance

401(k)

ESPP

PTO

Flexible time off

Company bonus where applicable

Job summary

Fortrea in Durham, NC seeks an Executive and Equity Compensation Manager to lead analysis, governance, and support for executive and equity programs. You will partner with HR, Legal, Finance, and external service providers to ensure compliant, effective administration aligned with our compensation philosophy.

Responsibilities include end-to-end equity award administration, communications, data integrity, and reporting for senior leadership and committees; plus governance, proxy disclosures, and

Qualifications

Bachelor’s degree required; experience administering equity compensation programs across jurisdictions.
Experience supporting executive compensation disclosures and regulatory filings, including proxy disclosures and Section 16 reporting.
Working knowledge of U.S. and international tax considerations related to executive and equity compensation.
Strong commitment to confidentiality, data privacy, and GDPR compliance.
Experience implementing processes and controls in a SOX-compliant environment.
Demonstrated accuracy, high attention to detail, and strong analytical skills.
Ability to interact with employees and executives at all levels; excellent written and oral communication.
Fortrea may consider relevant and equivalent experience in lieu of educational requirements.
Proficiency with Microsoft Excel and related data tools.

Responsibilities

Support design, analysis, modeling, and evaluation of executive compensation programs.
Serve as primary administrator for equity compensation programs across end-to-end lifecycle.
Develop materials and communications for senior leadership and Board committees; respond to inquiries.
Maintain data integrity across compensation systems; reconcile equity share pools with Accounting and Payroll.
Collaborate with Payroll, Legal, Finance, Tax, and HR on compensation matters.
Lead cross-functional projects improving equity administration, governance, and reporting.
Prepare reports and presentations for leadership, Board committees, and audits; respond to ad hoc requests.
Manage relationships with Fidelity and other external service providers.
Support governance and disclosure activities, including Section 16 filings and proxy materials.
Assist with SOX controls, internal controls, blackout periods, and communications.
Coordinate with external advisors on tax compliance for equity programs.
Identify opportunities to improve program effectiveness and operational efficiency.

Skills

Executive compensation experience

Equity administration

Confidentiality

Excel

Analytical skills

Communication skills

Team collaboration

SOX/compliance mindset

Education

Bachelor’s Degree

Tools

Fidelity

Job description

Job Overview

The Executive and Equity Compensation Manager serves as a key subject matter expert responsible for the administration, governance, analysis, and ongoing support of the Company's executive and equity compensation programs. This role partners closely with Human Resources, Legal, Finance, Payroll, Tax, Treasury, senior leadership, and external service providers to ensure executive and equity compensation programs are administered effectively, remain compliant with applicable regulations, and align with the Company's compensation philosophy and business objectives.

Job Overview

Key responsibilities include analyzing and modeling executive compensation programs; developing recommendations and materials to support senior leadership, Board of Directors, and Management Development and Compensation Committee decision-making; overseeing the end-to-end administration of equity compensation programs and related processes; supporting executive and equity compensation communications; maintaining the integrity of compensation and equity data and records; managing relationships with external vendors and advisors; and supporting regulatory, governance, compliance, and disclosure requirements related to executive and equity compensation programs.

Summary Of Responsibilities

Support the design, analysis, modeling, and evaluation of executive compensation programs.
Serve as the primary administrator for equity compensation programs, managing the end-to-end lifecycle of equity awards, including grant processing, vesting events, distributions, terminations, corporate actions, participant transactions, and related reporting and compliance activities.
Develop and deliver executive and equity compensation communications, training, and educational materials, and respond to participant inquiries regarding compensation programs and equity plans.
Maintain the integrity, accuracy, and completeness of employee and equity data within company and stock administration systems, including reconciling and monitoring equity share pool balances in partnership with Accounting, Treasury, and Payroll.
Collaborate with cross-functional stakeholders, including Payroll, Legal, Finance, Tax, and HR, on executive or equity compensation matters.
Lead cross-functional projects supporting enhancements to equity administration, executive compensation programs, reporting capabilities, and governance processes.
Prepare reports, analyses, presentations, and other materials for internal stakeholders, senior leadership, the Board of Directors, and the Management Development and Compensation Committee, and respond to ad hoc, audit, and external requests.
Manage the ongoing relationship with the Company’s equity administration platform (Fidelity) and other external service providers.
Support executive compensation governance and disclosure activities, including preparation of Section 16 filings (Forms 3, 4, and 5), executive compensation disclosures, and annual proxy statement materials.
Support the development and maintenance of processes, controls, and compliance programs related to SOX requirements, internal controls, and insider trading governance, including blackout periods, pre-clearance requirements, and participant communications.
Support compliance with US and international tax regulations related to equity compensation programs, coordinating with external advisors as needed.
Identify opportunities to improve program effectiveness, operational efficiency, participant understanding, and compliance outcomes.
Provide broader support for executive compensation programs, including executive offer development, compensation modeling, and annual executive compensation planning activities.
Perform other duties and responsibilities as assigned.

Qualifications (Minimum Required)

Education level: Bachelor’s Degree.
Experience administering a variety of equity compensation programs across multiple jurisdictions.
Experience supporting executive compensation disclosures and regulatory filings, including proxy statement disclosures and Section 16 reporting.
Working knowledge of U.S. and international tax considerations related to executive and equity compensation.
Strong commitment to confidentiality, data privacy, and compliance, including GDPR requirements.
Experience supporting processes, systems, and controls in a SOX-compliant environment.
Demonstration of a high degree of accuracy and attention to detail
Strong critical thinking and analytical skills
Ability to interact with employees and executives at all levels.
Strong knowledge of Microsoft Office, particularly Excel
Excellent written and oral communication skills
Fortrea may consider relevant and equivalent experience in lieu of educational requirements.

Experience (Minimum Required)

5+ years of relevant compensation experience including executive compensation and equity administration.

Preferred Qualifications Include

Certified Compensation Professional (CCP), preferred
Certified Equity Professional (CEP) designation (Level 2 or 3), preferred.

Work Environment

Work is performed in an office environment with exposure to electrical office equipment.
Occasional drives to site locations with occasional travel both domestic and international.

Physical Requirements

Frequently stationary for 6-8 hours per day.
Repetitive hand movement of both hands with the ability to make fast, simple, repeated movements of the fingers, hands, and wrists.
Occasional crouching, stooping, with frequent bending and twisting of upper body and neck.
Ability to access and use a variety of computer software developed both in-house and off-the-shelf.
Light to moderate lifting and carrying, or moving of objects, including luggage and laptop computer with a maximum lift of 15-20 lbs.
Regular and consistent attendance.
Varied hours may be required.

This is a hybrid role with the expectation to work within our Durham headquarters 3 days each week.

Pay Range: $105,000-$125,000 (The range does not include benefits, and if applicable, bonus, commission, or equity)

Benefits

Benefits: All job offers will be based on a candidate’s skills and prior relevant experience, applicable degrees/certifications, as well as internal equity and market data. Regular, full-time or part-time employees working 20 or more hours per week are eligible for comprehensive benefits including: