Executive Communications & Research Associate

Democracy Forward; Washington (District of Columbia); Hybrid; USD 72,100 - 90,000; Full time

Job summary

Democracy Forward Foundation in Washington, DC is seeking an Executive Correspondence and Research Associate to support the Chief of Staff and Executive Office with high-level communications, research, and stakeholder engagement. This full-time role requires discretion, strong organizational skills, and the ability to manage multiple priorities in a fast-paced environment.

The position combines office duties with a hybrid schedule, requiring in-office presence about twice per week to support

Qualifications

• 1-3+ years of experience in government, non-profit, or corporate communications or executive support — ideally in a fast-paced, high-profile environment.
• High level of discretion, integrity, and professionalism in handling confidential information.
• Strong organizational and project management skills with the ability to manage multiple priorities.
• Strong research skills and the ability to synthesize information quickly and accurately.
• Strong writing, editing, and proofreading skills.
• Experience with communication tools and platforms (e.g., Microsoft Office, Google Workspace, Slack, SharePoint, etc.)
• Ability to thrive under pressure and meet tight deadlines.

Responsibilities

• Assist with executive correspondence management, ensuring that information is tracked, categorized and responded to in an efficient manner; prioritize and elevate as needed.
• Oversee a system for the efficient management of executive email communications to ensure that priority items are noted and responded to in a timely manner; adapt and innovate on the system as needed.
• Work with the Deputy Chief of Staff to design, draft, and implement response strategies.
• Proactively organize post-event executive correspondence; prepare lists of potential communication recipients and draft responses.
• Research issues that appear in correspondence and/or that are necessary to support a response.
• Provide preliminary research on event, speaker, and/or meeting invites for Executive Office members.
• Research and compile background information in advance of meetings or events.
• Coordinate with the Deputy Chief of Staff to track memo requests and deadlines.
• Review and assess content coming into multiple public-facing Democracy Forward inboxes and ensure timely, efficient responses.
• Collaborate with teams monitoring inboxes to align with Executive Office priorities.

Skills

Discretion

Organization

Research skills

Writing & editing

Microsoft Office

Google Workspace

Slack

SharePoint

Project management

Tools

Microsoft Office

Google Workspace

Slack

SharePoint

Job description

Democracy Forward Foundation in Washington, DC is seeking an Executive Correspondence and Research Associate to support the Chief of Staff and Executive Office with high-level communications, research, and stakeholder engagement. This full-time role requires discretion, strong organizational skills, and the ability to manage multiple priorities in a fast-paced environment.

The position combines office duties with a hybrid schedule, requiring in-office presence about twice per week to support