Executive Operations & Strategy Partner

4Liberty, Inc.; San Diego (CA); On-site; USD 110,000 - 180,000; Full time

Job summary

4Liberty, Inc. is seeking an Executive Business Partner to the CEO, a high-impact, trusted partner responsible for running the day-to-day operating rhythm of the CEO’s office while supporting strategic initiatives across operations and leadership execution.

You will manage the CEO’s calendar, coordinate travel and meetings with senior leaders, prepare board materials, and handle confidential information with discretion, ensuring alignment with company priorities and stakeholder expectations.

Qualifications

• Experience supporting executives or CEOs preferred.
• Proven ability to manage calendars and coordinate cross-functional teams.
• Strong discretion and confidentiality.

Responsibilities

• Manage the CEO’s calendar and align with strategic priorities.
• Coordinate travel, events, and schedules across executives and partners.
• Prepare materials for Board meetings and leadership updates.
• Track action items and ensure follow-through.
• Represent the organization professionally and maintain confidentiality.

Job description

Location

San Diego, California. Candidate must currently reside in the San Diego County region. This position is 100% onsite/in the office.

General Summary

The Executive Business Partner is a high-impact, trusted partner to the CEO, responsible for running the day-to-day operating rhythm of the CEO’s office while supporting key business initiatives across operations, growth, and leadership execution.

Supervision Level

• Reports to the Chief Executive Officer (CEO).

Responsibilities

Executive Scheduling & CEO Office Operations

• Manage the CEO’s calendar, ensuring alignment with strategic priorities and time allocation.
• Coordinate travel, events, offsites, and special initiatives.
• Prioritize and schedule internal and external meetings across executives, Board members, clients, and partners.
• Anticipate conflicts and shifting priorities; utilize sound judgment and discretion to adjust schedules.
• Coordinate cross-functional stakeholders to ensure the CEO is prepared for all meetings.
• Manage follow-ups and ensure action items from CEO meetings are documented and executed.
• Facilitate efficient communication between the CEO and senior leadership team regarding schedule changes and meeting expectations.

Executive & Business Operations

• Organize and manage CEO-level documents, internal operating materials, and leadership communications.
• Conduct preliminary contract reviews (summaries, redlines, risk flags) and coordinate next steps.
• Manage contacts, follow-ups, and relationship tracking across key stakeholders.
• Support Board meeting preparation, planning, and material creation across stakeholders.
• Manage sensitive matters with a high level of confidentiality and discretion.
• Represent the organization and Executives in a professional manner, through consistent follow-through and sound judgment.

Operating Rhythm & Execution

• Plan and run executive and leadership meetings, including agendas, materials, notes, and follow-ups.
• Track OKRs, goals, and commitments, ensuring accountability and progress visibility.
• Partner with the Information Technology department to maintain action trackers, decision logs, and execution dashboards.

Sales & Growth Support

• Support development of executive-level PowerPoint presentations and pitch materials.
• Assist with client/partner meeting preparation.
• Performs other duties as assigned.