Workplace Experience Coordinator - Scheduling

Eastridge Workforce Solutions; San Francisco (CA); On-site; USD 108,000 - 154,000; Part time

Job summary

Eastridge Workforce Solutions is seeking a Workplace Experience Coordinator - Scheduling to manage internal meeting bookings, room setup, and front-desk support on-site in San Francisco. The role focuses on ensuring efficient use of executive briefing spaces and coordination with Facilities, AV/IT, and hospitality teams.

Ideal candidates will have 2–3 years of scheduling or executive-support experience, strong organizational skills, and proficiency with Google Calendar, Slack, and Google

Qualifications

• 2–3 years of experience in scheduling, administrative/executive support, event coordination, or workplace operations.
• Highly organized and detail-oriented with the ability to anticipate conflicts and setup issues.
• Clear, diplomatic communication; able to partner with executive assistants, Facilities, AV/IT, and Security.
• Ability to lift up to 25 lbs repeatedly, stand up to 3 hours per day, and move throughout the building.
• Experience with shared calendars/room booking systems and high-volume requests.

Responsibilities

• Own the booking queue for internal meetings in the executive briefing center and amenity spaces; confirm timing, headcount, and room fit, and send confirmations to hosts
• Review the calendar daily and a week ahead to resolve double bookings, turnover gaps, and poor room fits; manage holds, cancellations, and recurring bookings
• Prepare the daily meeting schedule, relay setup and technology needs to Facilities, AV/IT, and hospitality, and confirm rooms are ready before start time
• Serve as primary point of contact for meeting hosts and administrative teams on availability, lead times, and space guidelines
• Support event setup/breakdown and enrichment programming, including class scheduling and registration
• Perform room walk-throughs, reset rooms, restock supplies, and maintain booking records for monthly reports
• Provide backup front desk coverage (guest check-in, badges, deliveries) as a secondary responsibility

Job description

Eastridge Workforce Solutions is committed to connecting skilled professionals with meaningful career opportunities. We are seeking a Workplace Experience Coordinator - Scheduling to support our client’s team.

Created/Revised Date: 11/03/2026

Anticipated Closing Date: 12/03/2026

Job Title: Workplace Experience Coordinator - Scheduling

Location: San Francisco, CA (On-site)

The hourly rate for this position is expected to be between $95.00 – 95.00 per hour, depending on geographic location, experience and other qualifications of the successful candidate.

Employment Type: Temporary, approximately 1 year

FLSA Status: Non-Exempt

Schedule: Monday – Friday, 8:00 AM – 4:30 PM (30-minute lunch), on-site 5 days/week

Job Summary:

• Own the booking queue for internal meetings in the executive briefing center and amenity spaces; confirm timing, headcount, and room fit, and send confirmations to hosts
• Review the calendar daily and a week ahead to resolve double bookings, turnover gaps, and poor room fits; manage holds, cancellations, and recurring bookings
• Prepare the daily meeting schedule, relay setup and technology needs to Facilities, AV/IT, and hospitality, and confirm rooms are ready before start time
• Serve as primary point of contact for meeting hosts and administrative teams on availability, lead times, and space guidelines
• Support event setup/breakdown and enrichment programming, including class scheduling and registration
• Perform room walk-throughs, reset rooms, restock supplies, and maintain booking records for monthly reports
• Provide backup front desk coverage (guest check-in, badges, deliveries) as a secondary responsibility

Requirements:

• 2–3 years of experience in scheduling, administrative/executive support, event coordination, or workplace operations; seasoned candidates preferred
• Strong hands-on knowledge of Google Calendar and Slack; proficient with Google Workspace or Microsoft Office
• Experience owning a shared calendar or room booking system with a high volume of requests and changes
• Highly organized and detail-oriented, with the ability to anticipate conflicts and setup issues
• Clear, diplomatic communication; able to partner with executive assistants, Facilities, AV/IT, and Security
• Ability to lift up to 25 lbs repeatedly, stand up to 3 hours per day, and move throughout the building
• Preferred: experience scheduling space at a corporate office, executive briefing center, hotel, or conference center; front desk or tech/fast-paced environment experience

Benefits

Eastridge Workforce Solutions offers the following benefits, subject to applicable eligibility requirements . Use this link https://applicantcenterstorage.blob.core.windows.net/public-documents/EWSb1cb390e-729b-47eb-ab2f-b92adafbdd07-2024EplicaBenefitSummaryTempExternal.pdf to learn more about benefits available to Eastridge’s temporary em ployees. Due to the varying length(s) of temporary assignments, Eastridge Workforce Solutions’ Temporary Staff are not eligible for paid time off , unless required by applicable state law in which the position is based . However, f rom time to time Eastridge’s clients may offer additional benefits to Eastridge employees while on assignment. Information about those benefits will be communicated when applicable.

Disclaimer

The compensation and benefits information in this posting represents Eastridge’s good faith and reasonable estimate of what it might pay for this position. Eastridge reserves the right to modify this information at any time, subject to applicable law.

Equal Opportunity Employer

Eastridge Workforce Solutions is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity , and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity , gender e xpression, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Eastridge Workforce Solutions also prohibits harassment or retaliation of applicants or employees based on any of these protected categories. It is our policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions. Please note that Eastridge is unable to provide visa sponsorship to applicants.

Background Checks

Certain clients require Eastridge Workforce Solutions to perform background check s. Eastridge will consider qualified applicants with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the California Fair Chance Act, the Los Angeles City Fair Chance Ordinance, Los Angeles County Fair Chance Ordinance for Employers, and the San Francisco Fair Chance Ordinance.

Massachusetts Candidates

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Privacy

Information collected and processed as part of your candidate profile, job application, resume, and/ or any other information you choose to submit is subject to Eastridge’s Privacy Policy : https://www.eastridge.com/privacy-policy , as well as

Eastridge ’ s Pre-Use Notice of Collection and Automated Decision-Making Technologies : https://www.eastridge.com/data-collection-notice .

By applying for this position, you consent to being contacted by Eastridge Workforce Solutions and its agents or authorized service providers regarding employment opportunities, assignments, and the recruiting process. Communications may be by phone call, AI-assisted or AI-generated phone call (where permitted by law), automated text message (SMS), or email.

The purposes for these communications may include, but are not limited to, confirming your interest in available opportunities, scheduling interviews, conducting initial screening conversations, and collecting information relevant to your application.

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