Executive Associate - Legal & Development Support

API Legal Outreach; San Francisco (CA); On-site; USD 60,000 - 76,000; Full time

Job summary

API Legal Outreach is seeking an Executive Associate based in San Francisco with duties spanning development and legal support, client communications, intake, translation, data entry and fundraising. The role supports the Executive Director and serves the API/BIPOC communities in the Greater Bay Area.

Responsibilities include coordinating meetings, assisting with grant applications, and coordinating outreach across San Francisco and East Bay offices.

Qualifications

• At least 3 years of administrative or executive associate experience, preferably in nonprofit or legal settings.
• Strong organizational skills to manage multiple tasks and priorities.
• Excellent communication, both oral and written, with diverse stakeholders.
• Proficiency with office software including word processing, spreadsheets, and database management.
• Ability to provide oral and written translation for clients, if applicable.
• Demonstrated commitment to social justice and understanding of API/BIPOC communities.

Responsibilities

• Assist the Executive Director with development and legal case tasks, providing full range of legal, clerical and support services.
• Provide communications with clients and case contacts.
• Perform client intake gathering information on legal problems and demographics.
• Provide translation for clients, if applicable.
• Assist with data entry and reporting including recording work on Legal Server.
• Assist with fundraising including grant applications, donations, and events.
• Assist with media, community relations, public education, social media and outreach.
• Other office duties related to development, fundraising or case work.

Skills

Administrative support

Scheduling

Client communication

Event coordination

Data entry

Translation

Fundraising support

Public outreach

Office IT basics

Legal case support

Education

High school diploma or equivalent

Bachelor’s degree in Business Administration (preferred)

Tools

Microsoft Office

Legal Server

CRM / Database management

Job description

API Legal Outreach is seeking an Executive Associate based in San Francisco with duties spanning development and legal support, client communications, intake, translation, data entry and fundraising. The role supports the Executive Director and serves the API/BIPOC communities in the Greater Bay Area.

Responsibilities include coordinating meetings, assisting with grant applications, and coordinating outreach across San Francisco and East Bay offices.