Executive Associate

API Legal Outreach; San Francisco (CA); On-site; USD 60,000 - 76,000; Full time

Job summary

API Legal Outreach is seeking an Executive Associate based in San Francisco with duties spanning development and legal support, client communications, intake, translation, data entry and fundraising. The role supports the Executive Director and serves the API/BIPOC communities in the Greater Bay Area.

Responsibilities include coordinating meetings, assisting with grant applications, and coordinating outreach across San Francisco and East Bay offices.

Qualifications

• At least 3 years of administrative or executive associate experience, preferably in nonprofit or legal settings.
• Strong organizational skills to manage multiple tasks and priorities.
• Excellent communication, both oral and written, with diverse stakeholders.
• Proficiency with office software including word processing, spreadsheets, and database management.
• Ability to provide oral and written translation for clients, if applicable.
• Demonstrated commitment to social justice and understanding of API/BIPOC communities.

Responsibilities

• Assist the Executive Director with development and legal case tasks, providing full range of legal, clerical and support services.
• Provide communications with clients and case contacts.
• Perform client intake gathering information on legal problems and demographics.
• Provide translation for clients, if applicable.
• Assist with data entry and reporting including recording work on Legal Server.
• Assist with fundraising including grant applications, donations, and events.
• Assist with media, community relations, public education, social media and outreach.
• Other office duties related to development, fundraising or case work.

Skills

Administrative support

Scheduling

Client communication

Event coordination

Data entry

Translation

Fundraising support

Public outreach

Office IT basics

Legal case support

Education

High school diploma or equivalent

Bachelor’s degree in Business Administration (preferred)

Tools

Microsoft Office

Legal Server

CRM / Database management

Job description

API Legal Outreach is the largest social justice legal organization focused on the Asian/Pacific Islander, Latinx, and immigrant communities of the Greater Bay Area and the Central Valley. A growing community-based organization founded in 1975, our mission is to provide culturally competent and linguistically appropriate direct services to the most marginalized segments of our community including low-income women, seniors, immigrants, and youth. With offices in Oakland and San Francisco, our work is focused in the areas of Gender-based Violence, Immigration and Immigrant Rights, Disability Rights, Senior Law and Elder Abuse, Anti-Human Trafficking, Youth Violence Prevention, Anti API Hate Violence, the preservation of affordable housing and small businesses, and other social justice issues.

Position Overview

Reporting to the Executive Director, the Executive Associate will assist in a variety of tasks including development and legal support duties. This position will be based in San Francisco but will also carry responsibilities for our East Bay office. The role demands a commitment to social justice. Interaction with a variety of stakeholders and representation of the organization in diverse settings are key components of this role. The ideal candidate will be dedicated to serving underserved Asian and Pacific Islander communities and BIPOC communities in the Greater Bay Area.

Key Responsibilities:

Our funding varies and staff work sometimes shifts but we project that your position will assist in a variety of tasks including development and legal support duties. The essential functions include:

• Assist the Executive Director with development and legal case related tasks, providing full range of legal, clerical and support services for cases and administrative tasks
• Provide communications with clients and case contacts
• Performing client intake including gathering information on legal problems and client demographic information
• Provide oral and written translation for clients, if applicable
• Assist with data entry and reporting including recording work on Legal Server
• Assist with fundraising work including grant applications, donation solicitation, and events
• Assist with media and community relations, public education, social media and outreach work
• Other office related duties as needed such as development, fundraising, or case work
• sA high school diploma or equivalent
• .At least 3 years of experience as an administrative or executive associate, preferably in a non-profit or legal setting
• .Demonstrated experience in providing administrative support including scheduling, communication, and coordination of meetings and events
• .Strong organizational skills with the ability to manage multiple tasks and priorities efficiently
• .Excellent communication skills, both oral and written, with the ability to interact effectively with diverse stakeholders including clients, staff, and community partners
• .Competence in using office software and tools, including word processing, spreadsheets, and database management
• .Demonstrated commitment to social justice, with an understanding of the needs of Asian and Pacific Islander communities and BIPOC communities

.
Preferred Qualificatio

• nsBachelor’s degree in Business Administration, Non-Profit Management, Legal Studies, or a related fiel
• d.Experience in legal case management, including client intake, data entry, and reportin
• g.Proven track record of assisting with development activities such as fundraising, grant applications, and event plannin
• g.Strong skills in IT troubleshooting and managing office technology resource
• s.Experience in media and community relations, public education, social media management, and outreach wor
• k.Ability to provide oral and written translation for clients, if applicabl
• e.Willingness and ability to travel between offices in San Francisco and East Bay as require
• d.Fluency in an Asian or Pacific Islander language is highly desirable to assist with client communication and translation including Japanes

ity:API Legal Outreach is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction reco

rds.