Executive Associate: Calendar, Travel & Projects Lead

Bristol-Myers Squibb; Madison (NJ); On-site; USD 75,000 - 90,000; Full time

Benefits offered by this job

Health coverage

Wellbeing programs

401(k) and financial protection

Job summary

Bristol Myers Squibb is seeking an Executive Associate II to support the Late Clinical Development, Pediatric Center of Excellence, in Madison, NJ. You will manage executive calendars, coordinate domestic and international travel, and prepare presentations and reports to support leadership and cross-functional teams.

The role emphasizes confidentiality, proactive issue resolution, and collaboration across departments, leveraging MS Office and enterprise systems.

Qualifications

• Proven experience supporting executives in a fast-paced, matrixed organization.
• Exceptional organizational skills with the ability to manage multiple priorities and deadlines.
• Excellent communication and interpersonal skills; able to build trust and operate with discretion.
• Proficiency in Microsoft Office Suite (Outlook, Teams, PowerPoint, Excel, Word) and familiarity with enterprise systems (e.g., Workday, Concur) is preferred.
• Ability to work independently and as a collaborative team member.

Responsibilities

• Proactively manage complex calendars, schedule internal and external meetings, and coordinate logistics across time zones and stakeholders.
• Plan and manage domestic and international travel, including itineraries, accommodations, and expense reporting in compliance with company policies.
• Prepare and reconcile expense reports, track departmental budgets, and support financial planning activities as needed.
• Draft, edit, format presentations, reports, and communications for internal and external audiences.
• Organize team meetings, offsites, and special events, ensuring all logistics are handled with precision and professionalism.
• Contribute to special projects and initiatives across the Late HOCT organization, including process improvements and cross-functional collaboration.

Skills

Executive support

Calendar management

Travel coordination

Communication

Discretion

MS Office Pro

Workday familiarity

Concur familiarity

Tools

Workday

Concur

Microsoft Office

Job description

Bristol Myers Squibb is seeking an Executive Associate II to support the Late Clinical Development, Pediatric Center of Excellence, in Madison, NJ. You will manage executive calendars, coordinate domestic and international travel, and prepare presentations and reports to support leadership and cross-functional teams.

The role emphasizes confidentiality, proactive issue resolution, and collaboration across departments, leveraging MS Office and enterprise systems.