Executive Assistant & Workplace Operations Lead (Finance)

CorMedix Inc.; Lake Forest (CA); On-site; USD 110,000 - 130,000; Full time

Job summary

CorMedix Inc. is seeking an experienced Executive Assistant & Workplace Coordinator to provide high-level executive and administrative support to the CFO and Finance team. The role includes calendar management, travel coordination, meeting logistics, and confidential materials handling.

You will oversee Lake Forest office operations and light project accounting support, coordinating with internal teams, auditors, vendors, and IT for efficient finance and office workflows.

Qualifications

• 8+ years in a corporate executive support or office manager role.
• Demonstrated ability to manage multiple priorities and deadlines.
• Excellent written and verbal communication and discretion.
• Strong proficiency with Outlook, Excel, PowerPoint, Word, Teams, and SharePoint.
• Experience supporting CFO or finance-related functions is a plus.
• Project coordination experience and familiarity with ERP/workflow systems.

Responsibilities

• Provide executive and finance team support including calendar management, travel, and logistics.
• Draft and organize executive correspondence, board materials, and meeting agendas.
• Coordinate meetings, onsite and virtual, with logistics and follow-up items.
• Oversee Lake Forest office operations, vendors, and facilities coordination.
• Support finance processes, including purchase orders, invoices, and expense reporting.
• Maintain filing systems and confidential records in line with policy.

Skills

Calendar management

Executive support

Travel coordination

Office operations

Communication

Project coordination

Light accounting support

Vendor coordination

SharePoint/OneDrive

MS Office proficiency

Tools

Microsoft Outlook

Excel

PowerPoint

Word

Teams

SharePoint/OneDrive

Job description

CorMedix Inc. is seeking an experienced Executive Assistant & Workplace Coordinator to provide high-level executive and administrative support to the CFO and Finance team. The role includes calendar management, travel coordination, meeting logistics, and confidential materials handling.

You will oversee Lake Forest office operations and light project accounting support, coordinating with internal teams, auditors, vendors, and IT for efficient finance and office workflows.