Executive Assistant (Washington, DC) with Security Clearance

Galapagos Federal Systems; Washington (District of Columbia); On-site; USD 90,000 - 100,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Disability insurance

Life insurance

401(k)

PTO

Tuition reimbursement

Paid federal holidays

Job summary

Tutulu, LLC is seeking an experienced Executive Assistant to support senior Army leadership. The role manages calendars, meetings, travel, correspondence, and stakeholder communications with discretion and efficiency.

Ideal candidates will have 5+ years of executive support, DoD familiarity, and excellent organizational skills to handle multiple priorities while maintaining confidentiality.

Qualifications

• Active security clearance required or be eligible to obtain one.
• 5+ years of executive-level administrative support experience.
• Experience supporting senior Army leadership or DoD environment is preferred.
• Experience managing complex calendars and travel logistics.
• Strong writing and editing for official correspondence.

Responsibilities

• Manage senior leadership calendars, meetings, and travel arrangements.
• Prepare executive correspondence, memoranda, and briefing materials for review.
• Coordinate travel, expenses, and logistics for senior officials.
• Facilitate communications with internal and external stakeholders.
• Support briefings, reports, and presentation materials for leadership.

Skills

Active Secret Clearance

Executive support

Calendar management

Travel coordination

Written communication

Discretion/confidentiality

Stakeholder communication

Problem solving

Time management

Education

Bachelor's degree preferred

Tools

Microsoft Office Suite

Calendar management tools

Video conferencing platforms

Job description

Overview Position Title: Executive Assistant Location: Pentagon, Washington DC Job Summary: Tutulu, LLC is looking for an enthusiastic, well-qualified individual to fill the Executive Assistant position and to join our team of qualified, diverse individuals. The Executive Assistant manages senior leadership calendars, meetings, travel, correspondence, briefings, and stakeholder communications while coordinating events, tracking priority requirements and deadlines, and ensuring daily activities are completed accurately, efficiently, and confidentially.

Skills/Experience Required:

• Active Secret Clearance
• At least 5 years of experience providing executive level administrative support.
• Provide exceptional administrative and operational support to senior Army leadership, enabling efficient management of daily activities and priorities.
• Manage complex calendars and schedule and coordinate meetings with a high degree of accuracy, responsiveness, and attention to detail.
• Demonstrated proficiency in coordinating travel and preparing executive correspondence.
• Synchronize and update events and activities for inclusion on leadership schedules.
• Prepare and review executive correspondence, memoranda, and other documents for correct formatting and administrative completeness before Government review and signature.
• Facilitate communication between leadership and internal and external stakeholders.
• Support travel arrangements, expense reporting, and logistics for senior officials, including coordinating travel, preparing itineraries, providing directions and location information, and coordinating visit details with organizations and installations.
• Assist with briefings, reports, and presentations, including coordinating, maintaining, and archiving presentation and briefing materials.
• Coordinate meeting, event, and engagement logistics, including scheduling and follow-on coordination for directorate-level and leadership engagements.
• Manage and track internal taskers, suspense items, requirements, and deliverables while balancing competing priorities.
• Strong organizational skills and attention to detail, with the ability to prioritize tasks and manage multiple assignments simultaneously.
• Excellent written and verbal communication skills, including experience drafting and editing documents for senior leadership.
• Proficiency in Microsoft Office Suite, calendar management tools, and virtual meeting platforms.
• Ability to handle sensitive information with discretion and maintain confidentiality.
• Demonstrate proactive and independent problem-solving, sound judgment, discretion, and exceptional attention to detail to support effective decision-making and mission execution aligned with Army priorities and objectives.

Requirements

• Bachelor's degree in business administration, management, communications, or a related field is preferred.
• 3-5 years of paid experience related to administrative support; executive level support and Army experience strongly preferred
• Experience working in DoD preferred
• 3 or more years of relevant work experience and training may be considered in lieu of a degree

Benefits

• Medical, dental, vision, disability, and life insurance
• Flexible Spending Accounts
• 401(k)
• PTO
• Tuition reimbursement
• Paid federal holidays

Security Clearance

• Must be a U.S. Citizen. A high-level Department of Defense active security clearance may be required. Applicants selected will be subject to a security investigation and may need to meet eligibility requirements for access to government information.

Physical Requirements

• Work may involve sitting or standing for extended periods of time and typing and reading from a computer screen. The candidate must have enough mobility, including bending, reaching, and kneeling, to complete daily duties in a prompt and efficient manner and that may include lifting to thirty pounds, as necessary.

Company Summary

Headquartered in Hawaii, Tutulu, LLC is an SBA Certified Native Hawaiian Organization 8(a) Small Business specializing in global information technology and offering professional solutions in IT Design & Installation, Cybersecurity Engineering & Support, Application Integration & Development, Software & Hardware Engineering, Network & Systems Management, Information Systems Security, and Business Management Services. Leveraging over 30 years of providing IT services to the federal & commercial market with projects found around the world, our team has innovative expertise in the development of a wide range of technological solutions. Tutulu, LLC is an equal opportunity employer. Our service commitment is simple - "Quality IT Solutions... On Time & On Budget."

Company Employment Statement

Tutulu, LLC reserves the right to change or modify job duties and assignments at any time. The above job description is not all encompassing as positions, functions, and qualifications may vary depending on business needs. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Tutulu, LLC is an equal opportunity employer and does not discriminate against applicants based on race, color, creed, religion, medical condition, legally protected genetic information, national origin, sex (including pregnancy, childbirth, or related medical condition), sexual orientation, gender identity and expression, age, disability, or Vietnam era, or other eligible veteran status or legally protected characteristics.

Posted Salary Range USD $90,000.00 - USD $100,000.00 /Yr.