Executive Assistant (Washington, DC)

Tutulu; Washington (District of Columbia); On-site; USD 90,000 - 100,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k)

PTO

Tuition reimbursement

Paid federal holidays

Job summary

Tutulu, LLC is seeking an Executive Assistant to support senior Army leadership by managing calendars, travel, correspondence, and briefing materials. This role requires handling confidential information with discretion and coordinating cross‑agency communications in a fast-paced environment at the Pentagon, Washington DC.

Ideal candidates will have an active Secret Clearance, 5+ years of executive support experience, strong organizational skills, and proficiency with Microsoft Office and

Qualifications

• Bachelor’s degree in a related field preferred.
• 3-5 years of paid admin support; executive level and Army experience preferred.
• DoD experience preferred.
• 3+ years of relevant work experience may substitute for a degree.

Responsibilities

• Manage senior leadership calendars and meetings, with high accuracy.
• Coordinate travel arrangements and expense reporting for leaders.
• Prepare executive correspondence, memoranda, and briefing materials.
• Coordinate events and stakeholder communications for leadership.
• Maintain confidentiality and handle sensitive information discreetly.
• Support briefings, reports, and presentations for government review.

Skills

Secret Clearance

5+ yrs exp

Calendar management

Travel coordination

Executive correspondence

Stakeholder comms

DoD familiarity

MS Office

Discretion

Education

Bachelor’s degree preferred

DoD experience preferred

Army experience preferred

Tools

MS Office

Calendar tools

Video conferencing tools

Job description

Overview

Position Title: Executive Assistant
Location: Pentagon, Washington DC
Job Summary: Tutulu, LLC is looking for an enthusiastic, well-qualified individual to fill the Executive Assistant position and to join our team of qualified, diverse individuals.The Executive Assistant manages senior leadership calendars, meetings, travel, correspondence, briefings, and stakeholder communications while coordinating events, tracking priority requirements and deadlines, and ensuring daily activities are completed accurately, efficiently, and confidentially.

Skills/Experience Required:

• Active Secret Clearance
• At least 5 years of experience providing executive level administrative support.
• Provide exceptional administrative and operational support to senior Army leadership, enabling efficient management of daily activities and priorities.
• Manage complex calendars and schedule and coordinate meetings with a high degree of accuracy, responsiveness, and attention to detail.
• Demonstrated proficiency in coordinating travel and preparing executive correspondence.
• Synchronize and update events and activities for inclusion on leadership schedules.
• Prepare and review executive correspondence, memoranda, and other documents for correct formatting and administrative completeness before Government review and signature.
• Facilitate communication between leadership and internal and external stakeholders.
• Support travel arrangements, expense reporting, and logistics for senior officials, including coordinating travel, preparing itineraries, providing directions and location information, and coordinating visit details with organizations and installations.
• Assist with briefings, reports, and presentations, including coordinating, maintaining, and archiving presentation and briefing materials.
• Coordinate meeting, event, and engagement logistics, including scheduling and follow-on coordination for directorate-level and leadership engagements.
• Manage and track internal taskers, suspense items, requirements, and deliverables while balancing competing priorities.
• Strong organizational skills and attention to detail, with the ability to prioritize tasks and manage multiple assignments simultaneously.
• Excellent written and verbal communication skills, including experience drafting and editing documents for senior leadership.
• Proficiency in Microsoft Office Suite, calendar management tools, and virtual meeting platforms.
• Ability to handle sensitive information with discretion and maintain confidentiality.
• Demonstrate proactive and independent problem-solving, sound judgment, discretion, and exceptional attention to detail to support effective decision-making and mission execution aligned with Army priorities and objectives.

Requirements

• Bachelor’s degree in business administration, management, communications, or a related field is preferred.
• 3-5 years of paid experience related to administrative support; executive level support and Army experience strongly preferred
• Experience working in DoD preferred
• 3 or more years of relevant work experience and training may be considered in lieu of a degree

Benefits

• Medical, dental, vision, disability, and life insurance
• Flexible Spending Accounts
• 401(k)
• PTO
• Tuition reimbursement
• Paid federal holidays

Security Clearance

Must be a U.S. Citizen. A high-level Department of Defense active security clearance may be required. Applicants selected will be subject to a security investigation and may need to meet eligibility requirements for access to government information.

Physical Requirements

Work may involve sitting or standing for extended periods of time and typing and reading from a computer screen. The candidate must have enough mobility, including bending, reaching, and kneeling, to complete daily duties in a prompt and efficient manner and that may include lifting to thirty pounds, as necessary.

Company Summary

Headquartered in Hawaii, Tutulu, LLC is an SBA Certified Native Hawaiian Organization 8(a) Small Business specializing in global information technology and offering professional solutions in IT Design & Installation, Cybersecurity Engineering & Support, Application Integration & Development, Software & Hardware Engineering, Network & Systems Management, Information Systems Security, and Business Management Services. Leveraging over 30 years of providing IT services to the federal & commercial market with projects found around the world, our team has innovative expertise in the development of a wide range of technological solutions. Tutulu, LLC is an equal opportunity employer. Our service commitment is simple - "Quality IT Solutions... On Time & On Budget".

Company Employment Statement

Tutulu, LLC reserves the right to change or modify job duties and assignments at any time. The above job description is not all encompassing as positions, functions, and qualifications may vary depending on business needs. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Tutulu, LLC is an equal opportunity employer and does not discriminate against applicants based on race, color, creed, religion, medical condition, legally protected genetic information, national origin, sex (including pregnancy, childbirth, or related medical condition), sexual orientation, gender identity and expression, age, disability, or Vietnam era, or other eligible veteran status or legally protected characteristics.

Posted Salary Range

USD $90,000.00 - USD $100,000.00 /Yr.