Executive Administrator

ITility, LLC; Arlington (VA); On-site; USD 100,000 - 120,000; Full time

Job summary

ITility, LLC seeks an experienced Executive Administrator to support the HQDA CIO and DCS, G6, at the Pentagon in Arlington, VA. The role requires discretion with confidential matters and strong communication with senior leaders.

A Top Secret clearance with SCI eligibility is required, along with proficient MS Office and travel coordination. The successful candidate will manage complex schedules, prepare reports and talking points, and oversee special projects, ensuring professional

Qualifications

• Active Top Secret Clearance with SCI eligibility.
• Experience supporting senior leaders at GO/SES level preferred.
• Strong written and verbal communication skills.

Responsibilities

• Provide program management support to HQDA CIO and DCS, G6 Mission Support Division, onsite at the Pentagon.
• Exercise informed judgement in diverse situations while handling confidential matters.
• Develop reports, talking points, speeches and formal correspondence; ensure timely coordination and distribution.

Skills

MS Office Suite

MS Teams

Defense Travel System

Task Management System

Database management

Executive support

Education

Bachelor degree

Associates degree equivalent (9 years exp)

High school diploma (11 years exp)

Tools

Defense Travel System (DTS)

Task Management System (TMT)

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Executive Administrator

PENTAGON ARMY, Arlington, VA, US

Salary Range: $100,000.00 To $120,000.00 Annually

Grow your career with ITility! ITility is seeking an experienced, performance driven Executive Administrator to provide program management support services to the HQDA CIO and DCS, G6 Mission Support Divisio n located fully onsite at the Pentagon, Arlington, VA.

At ITility, we help our customers command the future by thinking beyond perceived limits to create new, unexpected ways to protect and defend our nation. We inspire and empower people to create significant solutions that secure what matters to our customers and communities, here and around the globe.

We Value:

• The Drive to Perform Beyond Perceived Limits.
• The Desire to Find Significance in All We Do.
• The Passion and Compassion That Powers Both.

Responsibilities:

The Executive Administrator must be able to exercise informed judgement in a variety of situations, with strong written and verbal communication skills, display the ability to prioritize multiple important tasks simultaneously. The person selected for this role must be able to work independently on assignments and projects, from conception to completion, and work under pressure at times to handle a wide variety of task and confidential matters with discretion.

• The qualified EA must be able to work with considerable independence, performing, overseeing and/or analyzing the efficiency and effectiveness of customer support operations in the functional areas of organizational change, organizational culture, strategic management planning, information management, special events, and a variety of other administrative functions or assignments as required.
• The qualified candidate must maintain a professional appearance and display professional behavior at all times.
• Additional responsibilities include applying a high level of expertise in writing and editing skills to incorporate historical, factual analysis, and prepare talking points, speeches and award presentations. Develops reports, summaries, policies and procedures, and other correspondence that communicates the views, intent, or position on key issues and programs to civilian and Army audience.
• Apply broad, comprehensive knowledge of functional policies, procedures, and techniques to develop viable programmatic options for satisfying the Directorate/Division's changing requirements.
• Monitors the execution of major programs requiring inter-staff coordination for successful attainment of the Front Office, Directorate, or Division's objectives.
• Ensures that high-quality program management plans, reports and reviews are developed, coordinated, and distributed in a timely manner. Initiates action to meet internal and external suspense actions; tracks progress of such actions; and ensures full coordination of replies and organization positions.

Duties include:

• Completing a broad variety of administrative tasks: composing and preparing correspondence that is sometimes complex and/or confidential; arranging complex and detailed travel plans, itineraries and agendas within budget; and compiling documents for travel-related meetings.
• Planning, coordinating and ensuring schedule are followed and respected. Provide “gatekeeper” and “gateway” role, creating win-win situations for direct access to the General Officer (GO) time and office, if needed.
• Communicate directly, and on behalf of the GO, with Directors, Supervisors, Senior Leadership, and others, on matters related to GO's initiatives.
• Research, prioritize and follow up on incoming issues and concerns addressed to the GO, including those of a sensitive or confidential nature.
• Provide a bridge for smooth communication between the GO and internal directorates by working closely with key personnel to maintain credibility, trust and support with Senior Leadership.
• Work closely and effectively with the GO to keep him well informed of upcoming commitments and responsibilities, following up appropriately. Act as a "barometer," having a sense for the issues taking place in the environment and keeping the GO updated. - Build relationships crucial to the success of the organization, and manage a variety of special projects for the GO, some of which may have an organizational impact.
• Successfully complete critical aspects of deliverables with a hands‑on approach, including drafting acknowledgement letters, personal correspondence, emails and other tasks that facilitate the GO's ability to effectively lead the workforce.
• Prioritize conflicting needs; handle matters expeditiously, proactive, and follow-through on projects to successful completion, often with deadline pressures.

Basic Qualifications include:

• Bachelor degree, and 7 years of experience or an Associates degree in 9 years of experience, or High school diploma and 11 years of experience supporting Senior leaders at the General Officer or Senior Executive Services level.
• This position requires an Active Top Secret Clearance with SCI Eligibility.
• Exceptionally skilled at juggling multiple tasks, allocating and optimizing resources, and managing time-lines.
• Demonstrated ability to interact effectively and appropriately with senior-level government professionals, department heads, committees, volunteers, and other executive staff. Strong interpersonal skills.
• Strong working knowledge of MS Office Suite skills, MS Teams, Defense Travel System (DTS) and Task Management System (TMT) and database management experience.
• Must be available to work on-site daily at the Pentagon or at Fort Belvoir, VA.

Preferred Qualifications:

• Prior Military executive support experience

Physical Requirements:

• Physically capable of performing tasks that may require sitting, and standing for extended periods.
• Must be able to lift 15 - 20 pounds

ITility is an Equal Opportunity Employer

ITility is committed to providing a work environment that is non-discriminatory, harassment free, fair, ethical and inclusive. ITility is committed to the principle of equal employment opportunity and complies with all applicable laws which prohibit discrimination and harassment in the workplace.

ITility strictly prohibits discrimination or harassment based on race, color, religion, national origin, sex, sexual orientation, gender identity, protected veteran status, disability, or any other characteristic protected by law in all terms, conditions and privileges of employment, including without limitation, recruiting, hiring, assignment, compensation, promotion, discipline and termination. This policy covers conduct occurring at ITility’s offices, client sites, other locations where ITility is providing services, and to all work-related activities.