Executive Assistant (Virtual)

Hubstaff blog; Town of Texas (WI); Remote; USD 60,000 - 80,000; Full time

Job summary

A leading company is seeking a Virtual Executive Assistant to support an entrepreneurial leader. The candidate must be proactive, organized, and an excellent communicator, ensuring smooth operations in a fast-paced remote environment.

Qualifications

• Fluency in English, written and spoken.
• Highly organized with a preference for systems and checklists.

Responsibilities

• Manage calendars, appointments, and daily schedules.
• Draft and respond to emails and other communications.
• Conduct research and create reports.

Skills

Communication

Organization

Proactivity

Job description

Job Title: Executive Assistant (Virtual)

Location: Remote

Compensation: $8–$10/hour (Based on experience)

Schedule: Must be available to work during the client hours

About the Role

We're looking for a highly capable Executive Assistant (Virtual) who can think one step ahead, communicate clearly, and bring structure and order to a fast-paced work environment. You’ll work closely with an entrepreneurial leader and act as their right hand—anticipating needs, organizing priorities, and keeping things running smoothly.

This is not just a task-oriented role; we're looking for someone who can think like the person you support, understand their preferences and priorities, and execute with confidence and precision.

Key Responsibilities

Manage calendars, appointments, and daily schedules

Organize and prioritize tasks, emails, and meetings

Draft and respond to emails and other communications with excellent English

Conduct research, create reports, and support project coordination

Keep track of deadlines and ensure follow-through on key items

Ideal Candidate

Thinks Like an Executive: You’re not just following instructions—you anticipate needs and take initiative.

Excellent Communicator: You write and speak English fluently and professionally.

Highly Organized: You love systems, checklists, and color-coded calendars.

Proactive and Self-Directed: You don’t wait to be told what to do—you look for ways to help.

Flexible and Reliable: You can align your working hours with the executive's schedule.

Compensation and Hours

Hourly Rate: $8–$10/hour, depending on experience

Work Hours: Must be willing to work during the client's hours

How to Apply

If you're a self-starter who thrives in a remote environment and enjoys supporting high-level decision-makers, we want to hear from you! Please submit:

Your updated resume at [e-mail]

A short note on why you believe you're a great fit for this role