Executive Assistant, Vehicle Boots & Revenue Operations

Department-of-Finance; New York (NY); Hybrid; USD 65,000 - 90,000; Full time

Job summary

NYC Department of Finance – Sheriff’s Office seeks an Executive Assistant to perform highly confidential secretarial and administrative work directly for the Deputy Commissioner. The role requires meticulous attention to detail, superior written and verbal communication, and ability to thrive in a fast-paced environment.

Duties include managing vehicle-related workflows, coordinating with divisions, preparing reports, and supporting executive leadership.

Qualifications

• Bachelor's degree and two years of clerical/administrative experience, one year in admin capacity or supervising staff.
• Associate degree/60 credits and three years of clerical/administrative experience, including one year supervisory.
• High school diploma and four years of clerical/administrative experience, including one year supervisory.
• Education/experience equivalent to the above, with one year supervisory experience.

Responsibilities

• Receive, review, and oversee preparation of vehicles for auction.
• Respond to inquiries from Sheriff’s Division and City Marshals regarding booted/towed vehicles.
• Familiarize and utilize DOF systems for booting and sales.
• Maintain files regarding vehicle status for legal/operational reasons.
• Provide files to supervisor and Sheriff executives as needed.
• Generate and maintain reports on vehicle scofflaws, booted/towed/auctioned vehicles and funds from sales.
• Be a point of contact with the public for vehicles in judgment.
• Produce revenue reports for Sheriff’s office when requested.
• Perform general administrative duties such as answering phones and filing.

Skills

Excellent written and oral comms

MS Word

Excel

Outlook

Bilingual

Education

Bachelor's degree

Associate degree or 60 credits

High school diploma or equivalent

Education/experience equivalent to 1–3

Job description

NYC Department of Finance – Sheriff’s Office seeks an Executive Assistant to perform highly confidential secretarial and administrative work directly for the Deputy Commissioner. The role requires meticulous attention to detail, superior written and verbal communication, and ability to thrive in a fast-paced environment.

Duties include managing vehicle-related workflows, coordinating with divisions, preparing reports, and supporting executive leadership.