Executive Assistant - UK Shift

Sheffield Vermark Consultants; United States; Remote; USD 42,000 - 64,000; Full time

Job summary

Sheffield Haworth is seeking an Executive Assistant to support multiple teams across locations. The role involves administrative and operational tasks, calendar management, and preparation of client materials with precision.

The successful candidate will typically be a graduate with 2+ years of relevant experience, preferably from a financial or recruitment background, and will work with efficiency in a fast-paced, global environment.

Qualifications

• Graduate with administrative and operational experience.
• Strong time management and organizational skills.
• Experience in a financial or recruitment environment is a plus.

Responsibilities

• Provide general administrative support to multiple teams and locations.
• Assist with calendar management, document formatting, and data entry.
• Prepare client materials and ensure documents align with company style.
• Act as a gatekeeper and liaison between stakeholders and consultants.

Skills

Administrative experience

Time management

Organizational skills

Team player

Education

Graduate

Tools

MS Office

Excel

PowerPoint

Outlook

CRM systems

Job description

About Sheffield Haworth

Sheffield Haworth is a global consultancy founded in 1993. We have a history of assisting our clients in realising their potential and delivering a competitive advantage in a fast-changing world. Our vision is to be a leading global consultancy in people and transformational change. Our services include executive search, on-demand and interim executives, strategic research and advisory, change consulting, and leadership advisory.

Clients benefit from deep industry insights, our wide-ranging networks and high standards of delivery from our global team. We work with private and public companies across financial services, real assets, professional and business services, high-growth technologies, and multinational corporates.

Since its inception in 1993, Sheffield Haworth has undergone significant growth and expansion. We now employ a team of over 180 professionals in 15 financial centres throughout the Americas, Europe, Middle East, and Asia Pacific regions. We are proud to be an equal opportunity and disability-confident, committed employer.

The Role

The role will be supporting other Executive Assistants and associates across the locations. All our teams are global and work closely with our practices in our global offices, so there will be close interaction with these overseas offices. The Executive Assistants role is to assist the other EA’s and multiple teams with all their administrative and operational needs.

Position Profile

The successful candidate will ideally be a graduate and first or second job holder with administrative and operational experience, preferably gained from within a financial or recruitment background.

Administration & Operational Areas

• General administration support according to office and desk requirements.
• Working on backend work related to resume formatting, recording data in internal database, preparing trackers in excel etc. with utmost proficiency and accuracy.
• Assisting other EA’s in preparing client material, including typing and formatting all required documents into the company style.
• Calendar management- Scheduling meetings and diary rescheduling
• Planning, coordinating, and ensuring that the consultant’s calendar is followed and respected. Provides "gatekeeper" and "gateway" role with both internal & external stakeholders.
• Working closely and effectively with the consultants to keep them well informed of upcoming commitments and responsibilities, following up appropriately.
• Occasional minute taking for meetings.
• Supporting other members of the administration function willingly and effectively.
• Providing a bridge for smooth communication between the stakeholders.

Organizational Skills

• Excellent time management skills.
• Effectively prioritizes and meets deadlines.
• Quickly and accurately meets team and company requirements.

Data Management

• Ensuring that all data is saved efficiently and accessibly in internal database in line with business standards.
• Ensuring the desk complies with internal database minimum standards and encouraging its use for efficient execution of mandates.
• Ensures all relevant data is efficiently and correctly recorded on CRM, Outlook or the office files as appropriate.

IT Skills

Excellent IT skills, including advanced knowledge of:

• MS office suite-Word, Excel, PowerPoint, Outlook.
• Database- Experience of using a databases.
• Typing- Accurate touch-typing skills.

Ethics

• Proactively seeks new areas of opportunity.
• Is adaptable, flexible and displays a willing approach.
• Takes a pride in consistently achieving the highest standard regardless of task.

Attributes

• Experience: 2+ years of relevant experience preferably in Executive Search Industry.
• Bright, articulate (both oral and written) and well presented.
• Outstanding organizational and time management skills.
• Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities.
• Ability to archive and assimilate information quickly.
• Microsoft Office skills, with an ability to become familiar with firm-specific programs and software.
• Strong attention to detail.
• Well organized with a calm, unflappable temperament.
• High energy and work ethic, team player

*In terms of work hours, the team is based in United Kingdom and your work hours will reflect this time zone (12:30-21:30 Hrs. IST)*

To know more about the business, please visit our website www.sheffieldhaworth.com