Executive Assistant - Translational Molecular Pathology

UT MD Anderson; Houston (TX); Hybrid; USD 53,000 - 79,000; Full time

Benefits offered by this job

Medical benefits

Pension plan

Merit increase

Paid time off

Job summary

The University of Texas MD Anderson Cancer Center is seeking an Executive Assistant to support the Department Chair, Administrator, and faculty in a fast-paced, research-focused environment. You will manage complex calendars, coordinate meetings and conferences, and prepare executives’ correspondence and presentations while ensuring confidentiality and professional standards.

Responsibilities include travel planning, expense reporting, document preparation, and supporting grant applications.

Qualifications

• Minimum requirement is a high school diploma or equivalent; Bachelor’s degree preferred
• Experience supporting senior leadership or executives is expected
• Grant applications and proposal materials experience is a plus
• Ability to manage confidential information with discretion

Responsibilities

• Manage Department Chair’s complex calendar and travel arrangements
• Coordinate meetings, conferences, and agendas
• Prepare executive correspondence and presentations
• Maintain confidential files and academic documentation
• Assist with grant-related administrative components and proposals
• Support cross-department collaboration and hospital administration
• Provide backup support to other administrative staff
• Proofread documents and format reports and CVs

Skills

Administrative support

Calendar management

Travel coordination

Communication

Discretion & confidentiality

Education

High School Diploma or Equivalent

Bachelor’s Degree preferred

Tools

Outlook

Word

PowerPoint

Excel

Job description

Join MD Anderson's Translational Molecular Pathology team as an Executive Assistant and serve as a trusted administrative partner to the Department Chair, Administrator, and faculty within a dynamic, research-focused environment. You’ll play a critical role in keeping department leadership organized, prepared, and connected while supporting the work of a team dedicated to advancing innovative cancer research and translational science.

What’s in it for you? This is an opportunity to work closely with senior department leadership while managing a varied and high-level portfolio of responsibilities. You’ll manage the Department Chair’s complex calendar, coordinate meetings and conferences, prepare executive correspondence and presentations, manage travel and expenses, maintain important academic documentation, and serve as a problem‑solving resource for internal and external partners. You’ll gain valuable exposure to academic medicine, research operations, and institutional leadership.

You’ll also have the opportunity to take on project management and high‑visibility initiatives, including coordinating administrative components of grant applications and proposals, supporting special projects, and serving as a liaison across departments, divisions, and hospital administration. Your ability to anticipate needs, protect confidential information, manage competing priorities, and communicate effectively will make you an essential partner to department leadership.

At MD Anderson, you’ll also enjoy a comprehensive benefits package, including competitive pay, an annual merit increase program, annual incentive opportunities, an employer‑funded pension contribution, medical/dental/vision coverage, generous paid time off, and opportunities for professional growth and development.

If you’re a highly organized, discreet, and proactive executive support professional who thrives in a fast‑paced environment and enjoys partnering with senior leaders, this is an opportunity to make a meaningful impact at MD Anderson.

This position will work 3 days onsite and 2 days remote. The ideal candidate will have prior experience supporting faculty along with having grant experience

JOB SPECIFIC COMPETENCIES

Administrative Support

• Provides comprehensive administrative support for the Department Chair, Administrator, and Faculty.
• Assesses support needs and coordinates daily arrangements for the Department Chair and, if necessary, other Departmental Leaders.
• Provides an effective problem‑solving interface for internal and external personnel who contact the Department office regarding a wide variety of issues.
• Maintains and manages the Department Chair’s calendar of meetings and events.
• Exhibits strong interpersonal, decision‑making, problem‑solving, organizational and planning skills.
• Manifests integrity, maintenance of confidentiality, and compliance with institutional requirements.
• Demonstrates job knowledge and proficiency in transcribing, preparing, processing, maintaining, and approving all documents required for effective operation of the Department’s administrative office.
• Schedules meetings and teleconferences through use of polling of attendees, and prepares agendas and documents for distribution.
• Maintains complex confidential patient and/or general office files.
• Compiles reports using computation and formatting skills.
• Composes formal and informal correspondence.
• Formats presentations, using strong writing, word‑processing, presentation, and grammatical skills.
• Maintains the Department Chair’s Curriculum Vitae, Biographical Sketch, and Other Support.
• Makes travel arrangements and prepares expense reports.
• Arranges conferences and events according to Divisional, Departmental, and institutional specifications, including booking of rooms, catering, equipment, etc., in accordance with guidelines.
• Acts as backup for other Administrative staff in maintaining daily operations of Department’s administrative office.
• Excellent typing and advanced Outlook, Word, PowerPoint, and Excel skills.
• Visually proofreads all documents for errors, formatting, design, and filing.
• Assists with preparation of and submits membership/nomination applications and letters of recommendation to State/Federal or non‑profit agencies and other academic institutions.

Project Management

• Facilitates the completion of administrative components of the Department Chair’s grant applications and other proposal materials.
• Coordinates special projects, and provides liaison work within the Department, other Divisions/Departments, and with hospital administration.

EDUCATION

Required: High School Diploma or Equivalent

Preferred: Bachelor’s Degree

Work Experience

Required: 6 years Administrative/secretarial experience supporting a leadership/executive level position or

2 Years Required Experience With Bachelor’s Degree.

The University of Texas MD Anderson Cancer Center offers excellent benefits, including medical, dental, paid time off, retirement, tuition benefits, educational opportunities, and individual and team recognition.

This position may be responsible for maintaining the security and integrity of critical infrastructure, as defined in Section 113.001(2) of the Texas Business and Commerce Code and therefore may require routine reviews and screening. The ability to satisfy and maintain all requirements necessary to ensure the continued security and integrity of such infrastructure is a condition of hire and continued employment.

It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state, or local laws unless such distinction is required by law.http://www.mdanderson.org/about-us/legal-and-policy/legal-statements/eeo-affirmative-action.html

Additional Information

• Requisition ID: 182671
• Employment Status: Full-Time
• Employee Status: Regular
• Work Week: Days
• Minimum Salary: US Dollar (USD) 53,000
• Midpoint Salary: US Dollar (USD) 66,000
• Maximum Salary : US Dollar (USD) 79,000
• FLSA: non-exempt and eligible for overtime pay
• Fund Type: Hard
• Work Location: Hybrid Onsite/Remote
• Pivotal Position: No
• Referral Bonus Available?: No
• Relocation Assistance Available?: No