Administrative Assistant - Translational Molecular Pathology

University of Texas MD Anderson Cancer Center; Houston (TX); Hybrid; USD 41,000 - 61,000; Full time

Job summary

Join MD Anderson's Translational Molecular Pathology team as an Administrative Assistant and provide essential support to faculty and department leadership within a dynamic, research-focused environment. You'll help keep daily operations organized and ensure faculty have the administrative support they need to focus on advancing innovative cancer research and translational science.

In this role, you'll manage faculty calendars and travel, coordinate meetings and conferences, prepare CVs and NIH

Qualifications

• High School Diploma or Equivalent required.
• Bachelor's Degree preferred.
• 4 years Administrative/secretarial experience or no experience required with preferred degree.
• Must pass pre-employment skills test.

Responsibilities

• Provide admin/secretarial support to assigned faculty and leadership.
• Manage calendars and travel itineraries; coordinate meetings and conferences.
• Prepare CVs, NIH biosketch, and Other Support documentation; monthly updates.
• Book rooms, catering, and equipment for conferences and events.
• Prepare slides, correspondence, and reports as needed.
• Greet visitors and issue guest badges; manage conference room bookings.

Skills

Calendar management

Travel coordination

NIH biosketch

Presentation preparation

Education

High School Diploma or Equivalent

Bachelor's Degree

Tools

Concur System

Job description

Join MD Anderson's Translational Molecular Pathology team as an Administrative Assistant and provide essential support to faculty and department leadership within a dynamic, research-focused environment. You'll play an important role in keeping daily operations organized and ensuring faculty have the administrative support they need to focus on advancing innovative cancer research and translational science.

What's in it for you? This is a unique administrative role where no two days are exactly alike. You'll manage faculty calendars and travel, coordinate meetings and conferences, prepare and maintain CVs and NIH-related documentation, create presentations and correspondence, and compile reports. You'll work closely with faculty and leadership while gaining valuable exposure to the operations of a nationally recognized cancer research organization.

You'll also have the opportunity to contribute to the broader department by supporting events, newsletters, meetings, office operations, special projects, and other administrative initiatives. Your organization, communication skills, attention to detail, and ability to anticipate needs will make you an important resource for both faculty and the department as a whole.

At MD Anderson, you'll also enjoy a comprehensive benefits package, including competitive pay, an annual merit increase program, annual incentive opportunities, an employer-funded pension contribution, medical/dental/vision coverage, generous paid time off, and opportunities for professional growth and development.

If you're an organized, adaptable administrative professional who enjoys supporting accomplished leaders, managing multiple priorities, and being part of a collaborative research environment, this is an opportunity to make a meaningful impact at MD Anderson.

This position is hyrid with 3 days onsite and 2 days remote

JOB SPECIFIC COMPETENCIES

Administrative Function

• 1. Provides administrative/secretarial support to assigned faculty.
• 2. Prepare and coordinates travel itineraries for assigned faculty within the Concur System Database and ensures timely submissions for reimbursement expense reports.
• 3. Manages faculty calendars while appropriately communicating with faculty of any date and time conflicts, confirmation of completed requests, and meeting reminders.
• 4. Create and maintain CV's, Other Support Page and NIH biosketch in appropriate institutional format using institutional software and other software as needed. Responsible for updating information, on a monthly basis, by the last day of each month for assigned faculty.
• 5. Arranges conferences according to department specifications, including booking rooms, catering and equipment for faculty and leadership, as needed.
• 6. Compose formal and informal correspondence and documents, creates, edits, and formats presentation, and compiles reports as needed.

Clerical Duties

• 1. Maintain inventory of office supplies, signages, business cards, and orders for the department.
• 2. Responsible for department office and coffee supplies; restock and orders.
• 3. Processes mail run twice daily. May be requested to deliver and/or pick up documents or other items throughout the institution. Signs for packages as needed.
• 3. Prepare slides for department meetings and distribute meeting minutes/notes.
• 4. Prepare and distribute monthly newsletter to department.
• 5. Updating departmental information in the office.
• 6. Serves as primary contact for booking conference rooms for department staff.
• 7. Professionally greets/screens visitors to Life Science Plaza building, as required.
• 8. Issues guest badges to visitors of LSP, and validates parking, as needed.

Department Support

• 1. Assists with department events.
• 2. Assist the Department Administrator and Office Manager on special requests or projects (as needed).
• 3. Serve as backup to primary timekeeper in managing the weekly pay period closeout, as assigned for the dept.

Other Administrative functions

• 1. May be responsible for assisting with other administrative functions and tasks for assigned faculty or department.

EDUCATION

• Required: High School Diploma or Equivalent
• Preferred: Bachelor's Degree

WORK EXPERIENCE

• Required: 4 years Administrative/secretarial experience or no experience required with preferred degree.

OTHER REQUIREMENTS

Must pass pre-employment skills test as required and administered by Human Resources.

The University of Texas MD Anderson Cancer Center offers excellent benefits, including medical, dental, paid time off, retirement, tuition benefits, educational opportunities, and individual and team recognition.

This position may be responsible for maintaining the security and integrity of critical infrastructure, as defined in Section 113.001(2) of the Texas Business and Commerce Code and therefore may require routine reviews and screening. The ability to satisfy and maintain all requirements necessary to ensure the continued security and integrity of such infrastructure is a condition of hire and continued employment.

It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state, or local laws unless such distinction is required by law.http://www.mdanderson.org/about-us/legal-and-policy/legal-statements/eeo-affirmative-action.html

Additional Information

• Requisition ID: 182921
• Employment Status: Full-Time
• Employee Status: Regular
• Work Week: Days
• Minimum Salary: US Dollar (USD) 41,000
• Midpoint Salary: US Dollar (USD) 51,000
• Maximum Salary : US Dollar (USD) 61,000
• FLSA: non-exempt and eligible for overtime pay
• Fund Type: Hard
• Work Location: Hybrid Onsite/Remote
• Pivotal Position: No
• Referral Bonus Available?: No
• Relocation Assistance Available?: No