Administrative Manager - Administrative Service Line

Houston Dose; Houston (TX); On-site; USD 59,000 - 89,000; Full time

Benefits offered by this job

Medical coverage

Paid time off

Tuition assistance

Wellness programs

Job summary

The University of Texas MD Anderson Cancer Center is seeking an Administrative Manager to oversee HR and administrative operations onsite in Houston. This role emphasizes strategic planning, leadership development, and cross-functional collaboration to support public safety and institutional goals.

Responsibilities include directing administrative functions, policy implementation, and data-driven decision making, with a focus on continuous improvement and stakeholder engagement.

Qualifications

• Required: Bachelor's Degree. Preferred: Master's Degree.
• Experience: Four years related administrative experience, including two years supervisory, project management, or lead experience.
• LEADing Self Accelerate/Discover programs may substitute for supervisory/management experience.
• Preferred: Administrative professional with experience supporting director-level or higher leaders.

Responsibilities

• Coordinate and oversee administrative HR functions ensuring compliance with policies and regulations.
• Serve as liaison between management, administrative staff, and Institutional HR partners.
• Oversee implementation of divisional strategic initiatives through structured coordination and data synthesis.
• Monitor and track initiatives to ensure alignment with goals and deliverables.
• Analyze and interpret data to support administrative decision-making.
• Ensure operational continuity through strategic planning and innovative problem-solving.
• Plan, organize, and direct administrative functions for effective service delivery.
• Oversee implementation of policies, procedures, and workforce initiatives.
• Build and maintain productive relationships with leadership, staff, and stakeholders.
• Allocate resources effectively to meet departmental goals.
• Promote accountability, continuous improvement, and customer-focused service.
• Ensure compliance with regulations and organizational standards.
• Identify and implement process improvement opportunities.
• Provide leadership and direction to administrative personnel.
• Oversee daily operations and long-term administrative initiatives.
• Support emergency recall efforts and travel as required.
• Perform additional duties as assigned.

Education

Bachelor's Degree

Master's Degree

Job description

Why Us?

This role offers the opportunity to contribute to the operational excellence of a critical public safety division within UT MD Anderson while supporting impactful administrative initiatives. The Administrative Manager gains exposure to strategic planning, leadership development, and cross‑functional collaboration, all within an environment that values professional growth, innovation, and work‑life balance.

• Employer‑paid medical coverage starting day one for employees working 30+ hours/week, plus optional group dental, vision, life, AD&D, and disability insurance.
• Accruals for PTO and Extended Illness Bank, plus paid holidays, wellness, childcare, and other leave options.
• Tuition Assistance Program after six months of service and access to extensive wellness, fitness, and employee resource groups.

Responsibilities

Coordination of Human Resources Administration

• Coordinate and oversee administrative HR functions ensuring compliance with policies and regulations
• Serve as liaison between management, administrative staff, and Institutional HR partners
• Oversee implementation of divisional strategic initiatives through structured coordination and data synthesis
• Monitor and track initiatives to ensure alignment with goals and deliverables
• Analyze and interpret data to support administrative decision‑making
• Ensure operational continuity through strategic planning and innovative problem‑solving

Administrative Leadership

• Plan, organize, and direct administrative functions for effective service delivery
• Oversee implementation of policies, procedures, and workforce initiatives
• Build and maintain productive relationships with leadership, staff, and stakeholders
• Allocate resources effectively to meet departmental goals
• Promote accountability, continuous improvement, and customer‑focused service
• Ensure compliance with regulations and organizational standards
• Identify and implement process improvement opportunities
• Provide leadership and direction to administrative personnel
• Oversee daily operations and long‑term administrative initiatives

Operational Support & Project Coordination

• Utilize software tools including Outlook, Word, Excel, PowerPoint, and data visualization platforms
• Support divisional projects, initiatives, and operational goals
• Demonstrate strong organizational and decision‑making skills while managing competing priorities
• Collaborate with management to streamline workflows and improve efficiency
• Evaluate administrative processes and recommend improvements
• Oversee implementation of approved process enhancements
• Support strategic initiatives related to HR administration, FMLA/ADA case tracking, and financial performance
• Provide subject matter expertise in administrative operations and office management
• Assist with special projects and cross‑functional initiatives

Other Duties as Assigned

• Support emergency recall efforts and remain onsite or work extended hours during emergencies or unusual circumstances
• Travel locally or long‑distance as required for training or business purposes
• Perform additional duties as assigned.

EDUCATION

Required: Bachelor's Degree

Preferred: Master's Degree

EXPERIENCE

Required: Four years related experience in a professional/administrative capacity, to include two years of supervisory, project management or lead experience. May substitute required education with additional years of equivalent experience on a one to one basis.

Successful completion of the LEADing Self Accelerate and/or LEADing Self Discover programs may substitute for one year of required supervisory or management experience. Completion of both programs can be substituted for a maximum of two years of supervisory or management experience.

Preferred: Administrative professional with experience supporting director‑level or higher leaders. Managing competing projects, calendar and travel management experience.

OTHER REQUIREMENTS: Must pass pre‑employment skills test as required and administered by Human Resources.

The University of Texas MD Anderson Cancer Center offers excellent benefits, including medical, dental, paid time off, retirement, tuition benefits, educational opportunities, and individual and team recognition.

This position may be responsible for maintaining the security and integrity of critical infrastructure, as defined in Section 113.001(2) of the Texas Business and Commerce Code and therefore may require routine reviews and screening. The ability to satisfy and maintain all requirements necessary to ensure the continued security and integrity of such infrastructure is a condition of hire and continued employment.

It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state, or local laws unless such distinction is required by law. http://www.mdanderson.org/about-us/legal-and-policy/legal-statements/eeo-affirmative-action.html

Additional Information

• Requisition ID: 180331
• Employment Status: Full‑Time
• Employee Status: Regular
• Work Week: Days
• Minimum Salary: US Dollar (USD) 59,000
• Midpoint Salary: US Dollar (USD) 74,000
• Maximum Salary: US Dollar (USD) 89,000
• FLSA: exempt and not eligible for overtime pay
• Fund Type: Hard
• Work Location: Onsite
• Pivotal Position: No
• Referral Bonus Available?: No
• Relocation Assistance Available?: No