Executive Assistant to VPs | Multitenant Outlook & Travel Pro

McKesson Corporation; United States; On-site; USD 41,000 - 68,000; Full time

Job summary

McKesson Corporation is seeking an Executive Assistant to provide high-level administrative support to up to three VPs, across two O365 tenants. The role requires meticulous calendar management, email triage, travel coordination, and expense reporting in line with company policy.

You will draft communications, prepare presentations, and organize complex schedules while maintaining confidentiality and professionalism in a fast-paced corporate environment.

Qualifications

• Demonstrated experience managing high-volume email and complex calendars in Microsoft Outlook.
• Advanced proficiency in Microsoft O365 (Outlook, Word, Excel, PowerPoint), including managing multiple accounts or tenants.
• Advanced proficiency in Concur with prior experience supporting travel and expense management.
• Strong written and verbal communication skills; ability to communicate professionally at all levels.
• Ability to function well in a fast-paced environment and manage competing priorities.
• Flexible hours as dictated by business needs for projects, meetings, and travel.

Responsibilities

• Provide primary administrative and operational support for up to three VPs, acting as main contact for calendar, email, travel, and support needs.
• Provide secondary/minimal support to additional VPs, focusing on travel coordination, expense reporting, and minor admin tasks.
• Manage highly sensitive matters with confidentiality and discretion across two O365 environments.
• Own and manage VPs' calendars and inboxes across two distinct O365 tenants, ensuring alignment between organizations.
• Coordinate meetings and respond to emails across tenants, avoiding cross-tenant errors.
• Prepare presentations, agendas, reports, and other documents to support organizational objectives.

Skills

Email management

Calendar management

MS 365 proficiency

Concur travel & expenses

Communication skills

Multitasking

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Concur

Job description

McKesson Corporation is seeking an Executive Assistant to provide high-level administrative support to up to three VPs, across two O365 tenants. The role requires meticulous calendar management, email triage, travel coordination, and expense reporting in line with company policy.

You will draft communications, prepare presentations, and organize complex schedules while maintaining confidentiality and professionalism in a fast-paced corporate environment.