Executive Assistant to VP of Human Resources

In-N-Out Burger; Irvine (CA); On-site; Full time

Job summary

In-N-Out Burger is seeking a highly organized Executive Assistant to support the Vice President of Human Resources in Irvine, CA. This full-time role requires exceptional communication skills and the ability to manage confidential information. The ideal candidate will thrive in a fast-paced environment and represent the company's culture of friendliness and service. Excellent benefits are offered, including medical, dental, and 401(k).

Benefits

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

401(k)/Profit Sharing

Adoption Assistance

Education Reimbursement

Supplemental Health Plans

Pet Insurance

Qualifications

• Minimum of 7 years of experience, including at least 5 years of advanced executive support experience.
• Ability to work independently, handle multiple priorities, and meet deadlines.

Responsibilities

• Deliver high-level proactive administrative support by managing complex calendars.
• Assist in drafting, reviewing, and distributing correspondence.
• Coordinate travel logistics, including reservations and itineraries.

Skills

Communication

Multitasking

Organizational Skills

Problem-Solving

Discretion

Education

Bachelor’s degree in business administration

Bachelor’s degree in Human Resources

Tools

Microsoft Office Suite

HR software tools

Job description

Come join our family at In-N-Out Burger!

In-N-Out Burger has an excellent opportunity for an Executive Assistant, located in the Irvine, CA office.

Seeking a highly organized and detail-oriented Executive Assistant to support the Vice President of Human Resources. The ideal candidate is a proactive professional with exceptional communication and multitasking skills who can manage confidential information with discretion. This role requires flexibility, adaptability, and the ability to thrive in a fast-paced environment while representing In-N-Out’s culture of friendliness and service.

Note: This role is based full-time in the Irvine office. Must be interested in relocating to Franklin, TN, with the Vice President on or after Fall 2027 (timing is flexible).

General Responsibilities

1. Deliver high-level proactive administrative support by autonomously managing complex calendars and scheduling meetings.
2. Screen and prioritize emails, phone calls, and other communications.
3. Assist in drafting, reviewing, and distributing correspondence and communications.
4. Support the execution of special initiatives and executive projects as needed.
5. Conduct research and compile executive reports and summaries.
6. Coordinate travel logistics, including reservations and itineraries.
7. Handle confidential and sensitive information with professionalism and discretion.
8. Collaborate with other Executive Assistants in a positive and productive manner.
9. Act as a liaison between the VP of HR and internal/external stakeholders.

Work Schedule and Benefits

1. Full-time position, Exempt.
2. Office Hours in Irvine, CA: Monday-Friday, 8:00 am-5:00 pm.
3. Position may require occasional overtime.
4. Excellent Benefits, including Medical, Dental, Vision, Life Insurance, FSA’s, 401(k)/Profit Sharing, Adoption Assistance, Education Reimbursement, Supplemental Health Plans, and Pet Insurance.
5. Hourly Pay Range: $44.00 - $57.00.

Note: The above range is an estimate; final pay will consider experience and other factors.

Qualifications

• Bachelor’s degree in business administration, Human Resources, or a related field (preferred).
• Minimum of 7 years of experience, including at least 5 years of advanced executive support experience.
• Excellent written and verbal communication skills.
• Ability to work independently, handle multiple priorities, and meet deadlines.
• Strong organizational and time-management skills with attention to detail.
• Strong interpersonal skills and professional interaction at all organizational levels.
• Excellent problem-solving and decision-making abilities.
• Discretion and integrity in handling confidential information.
• Proficiency in Microsoft Office Suite (Teams, Word, Excel, PowerPoint, Outlook) and HR software tools.

Work Location Details

In-N-Out Burger plans to consolidate its west coast headquarters to Baldwin Park, California, by the end of 2029, closing the Irvine office.

About In-N-Out Burger

Founded in 1948 in Baldwin Park, California, In-N-Out remains privately owned. The company emphasizes quality, cleanliness, and friendly service, with a menu unchanged since inception. We are committed to providing a positive, inclusive work environment and an equal opportunity employer. Reasonable accommodations are available upon request during the interview process.