Executive Assistant to VP, Development & Alumni Relations

Lehigh University; Town of Bethlehem (NY); On-site; USD 45,000 - 54,000; Full time

Job summary

Lehigh University is seeking an Executive Secretary to the Vice President of Development and Alumni Relations. You will manage complex calendars, coordinate domestic and international travel, and support a high-performing team with precision and professionalism.

In this role you will draft communications, prepare briefing materials, and act as the main liaison with donors, alumni, and university leadership. The position is on-campus, full-time, with benefits and a generous campus culture.

Qualifications

• High school diploma or GED required; associate degree preferred.
• Three to five years of related work experience.
• Experience supporting executives in a complex, relationship-driven environment.

Responsibilities

• Managing complex, high-volume calendars and scheduling meetings across multiple stakeholder groups.
• Coordinating domestic and international travel arrangements, including itineraries, accommodations, and logistics.
• Anticipating the VP's needs and proactively identifying and communicating deadlines before they become urgent.
• Leading large, complex administrative projects independently from conception through to completion.
• Drafting, reviewing, and distributing correspondence and communications on behalf of the Vice President.
• Serving as a primary point of contact for donors, alumni, university leadership, and external partners.
• Preparing agendas, briefing materials, and supporting documents for meetings and events.
• Maintaining organised filing systems and records in accordance with university policies.
• Coordinating with other administrative staff across the division to ensure seamless office operations.
• Handling sensitive and confidential information with discretion and sound professional judgment.

Skills

Calendar management

Travel coordination

Project management

Written communication

Stakeholder liaison

Confidentiality

Education

High School Diploma or GED

Associate's degree

Vocational/Technical Degree

Job description

Lehigh University is seeking an Executive Secretary to the Vice President of Development and Alumni Relations. You will manage complex calendars, coordinate domestic and international travel, and support a high-performing team with precision and professionalism.

In this role you will draft communications, prepare briefing materials, and act as the main liaison with donors, alumni, and university leadership. The position is on-campus, full-time, with benefits and a generous campus culture.