Executive Assistant to VP

Northrop Grumman; Washington (District of Columbia); On-site; USD 99,000 - 166,000; Full time

Job summary

Northrop Grumman is seeking an Executive Administrative Assistant to provide stellar administrative support for a Corporate Vice President at their Washington, DC location. The role demands excellent communication and multitasking skills, as well as the ability to handle confidential information and interface with various stakeholders effectively. Successful candidates will thrive in a fast-paced environment and be proactive in managing the executive's schedule and related needs.

Benefits

Health insurance coverage

Life and disability insurance

Savings plan

Paid holidays

Paid time off (PTO)

Qualifications

• 8+ years of professional executive level administrative support.
• Experience interfacing with executive level contacts.
• Proficient in coordinating meetings and travel arrangements.

Responsibilities

• Provide comprehensive administrative support to the Corporate Vice President.
• Manage multiple priorities and optimize executive's time.
• Facilitate program and executive meetings.

Skills

Communication

Problem solving

Organizational skills

Critical thinking

Leadership

Education

High School Diploma or equivalent

Bachelor's or Associate degree

Tools

Microsoft Office

Concur

SAP

Job description

RELOCATION ASSISTANCE : No relocation assistance available

CLEARANCE TYPE : None

TRAVEL : Yes, 10% of the Time

Description

At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work - and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history.

Northrop Grumman is currently seeking an Executive Administrative Assistant to support a Corporate Vice President. This position will require onsite work at our Washington, DC location, and provides a broad range of administrative support and requires excellent communication and multi-tasking skills, as well as the ability to interact confidentially with all levels of management.

Keys to success include :

• Working well under pressure.
• Ability to solve problems, both independently and in collaboration with key stakeholders, including executive leaders, and their organizations.
• Leadership skills to foster collaborative environment with a team of executive assistants.
• Proactive mindset, self-motivated, well organized and detail oriented in a fast-paced environment and competing priorities.
• Ability to thrive in a dynamic work environment with high expectations, diverse assignments, and collaborative / team settings across all levels.
• Strong critical thinking and decision-making skills.
• Excellent communication and interpersonal skills.

Role and Impact :

• Provide proactive and comprehensive administrative support a the Corporate Vice President.
• Manage multiple priorities, anticipate needs and ensure executive's time is optimized for maximum efficiency.
• Act as liaison between executive and internal / external stakeholders.
• Support long-term calendar planning and strategy for business operating rhythm.
• Handle details of a highly confidential and critical nature.
• Collect and prepare information for use in discussions / meetings of executive staff and outside individuals.
• Make high level contacts of a sensitive nature inside and outside the company.
• Work on problems of diverse scope where analysis of data requires evaluation of identifiable factors.
• Exercise judgment within generally defined practices and policies in selecting methods and techniques for obtaining solutions.
• Facilitate program meetings, executive meetings, and customer visits.
• Operate independently to meet requirements of leadership team and offering expertise to assist other functions within organization.
• Assist events and activities of major organization initiatives.
• Report generation and compilation.
• Proactively manage calendar and travel.
• Other duties as assigned.

Basic Qualifications :

• High School Diploma or equivalent with 8+ years of professional executive level administrative support in a corporate setting.
• Strong written and verbal communication and collaboration skills.
• Computer skills required include expertise in Microsoft Office software (Word, PowerPoint, Outlook and Excel), and intranet / internet proficiency.
• Proactive, highly motivated and adaptable, with excellent organizational skills including the ability to juggle multiple tasks, changing needs, and competing priorities across a geographically dispersed team.
• Experience interfacing with executive level internal and external contacts with autonomy.
• Highly developed verbal and written communication skills and proven success in organizing, prioritizing, and completing assigned responsibilities.
• Ability to efficiently coordinate Outlook calendar, conference call, and shared link applications.
• Experience coordinating both on and off-site meetings and / or events.
• Demonstrated experience handling travel arrangements for an executive

Preferred Qualifications :

• Bachelor's or Associate degree preferred.
• Familiarity with Northrop Grumman's specific systems (SAP, Concur, Facilities requests, IBUY, etc.).
• Knowledge of NGC resources, policies, and procedures.
• Experience and proficiency with Concur (or similar) travel and expense reporting system.

Salary Range : $99,500.00 - $165,800.00

The above salary range represents a general guideline; however, Northrop Grumman considers a number of factors when determining base salary offers such as the scope and responsibilities of the position and the candidate's experience, education, skills and current market conditions.

Depending on the position, employees may be eligible for overtime, shift differential, and a discretionary bonus in addition to base pay. Annual bonuses are designed to reward individual contributions as well as allow employees to share in company results. Employees in Vice President or Director positions may be eligible for Long Term Incentives. In addition, Northrop Grumman provides a variety of benefits including health insurance coverage, life and disability insurance, savings plan, Company paid holidays and paid time off (PTO) for vacation and / or personal business.

The application period for the job is estimated to be 20 days from the job posting date. However, this timeline may be shortened or extended depending on business needs and the availability of qualified candidates.

Northrop Grumman is an Equal Opportunity Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. For our complete EEO and pay transparency statement, please visit http : / / www.northropgrumman.com / EEO. U.S. Citizenship is required for all positions with a government clearance and certain other restricted positions.

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Executive Assistant • Washington, DC, United States