Executive Assistant to Two VPs – Operations & Biz Dev

Loadstar; Baton Rouge (LA); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k) with company match

Paid vacation, sick pay, and holidays

Short and long-term disability

Life insurance

Training and development programs

Job summary

Loadstar, based in Baton Rouge, seeks an Executive Assistant to support two senior leaders. You will manage complex calendars, coordinate travel, prepare executive summaries, and support customer-focused materials.

Strong discretion and polished communication are essential in this fast-moving environment. Ideal candidates will have a Bachelor's degree or equivalent experience, with prior executive support in operations or logistics, and proficiency in MS Office.

Qualifications

• Bachelor's degree preferred; an equivalent combination of education and experience will be considered.
• Experience as an Executive Assistant or senior administrative professional supporting senior leadership, preferably in operations, industrial, or logistics.
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint); experience with Concur and Dayforce is a plus.
• Strong written and verbal communication skills with ability to prepare polished executive summaries and reports.
• High level of discretion, professionalism, and sound judgment handling confidential information.
• Excellent organizational skills with the ability to manage competing priorities for two executives.

Responsibilities

• Manage complex calendars for two VPs, coordinating internal meetings and travel.
• Arrange travel logistics including flights, lodging, and ground transportation.
• Coordinate personal scheduling and calendar alignment between VPs and spouses.
• Prepare executive summaries, briefing documents, and leadership reports.
• Support creation of customer presentations, proposals, and business materials.
• Process and reconcile expense reports accurately and on schedule.
• Draft and manage business correspondence; record meeting minutes and follow-up items.
• Serve as liaison between executives, teams, and external customers.

Skills

Executive support

Written and verbal communication

Discretion and professionalism

Organizational skills

Interpersonal skills

Time management

Education

Bachelor's degree preferred

Tools

Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)

Job description

Loadstar, based in Baton Rouge, seeks an Executive Assistant to support two senior leaders. You will manage complex calendars, coordinate travel, prepare executive summaries, and support customer-focused materials.

Strong discretion and polished communication are essential in this fast-moving environment. Ideal candidates will have a Bachelor's degree or equivalent experience, with prior executive support in operations or logistics, and proficiency in MS Office.