Executive Assistant to VPs & Directors | Strategic Support

Cleco Corporate Holdings LLC; Pineville (LA); On-site; USD 55,000 - 75,000; Full time

Job summary

Cleco Corporate Holdings LLC is seeking an Executive Assistant to provide specialist-level administrative support to multiple Vice Presidents and Directors in a fast-paced environment. You will manage calendars, coordinate travel, process expense reports, and prepare materials for executive leadership, while maintaining confidentiality and tackling complex tasks.

The role requires strong MS Office skills, 3+ years of experience, and the ability to work independently with minimal supervision.

Qualifications

• High School diploma or equivalent; college degree preferred.
• 3+ years of related experience.
• Proficient with MS Office and office technology.
• Detail-oriented with high work standards.
• Team player who can multi-task and support others.
• Able to maintain confidentiality.
• Strong organizational and problem-resolution skills.
• Willing to work overtime and flexible hours.

Responsibilities

• Assist with conference room technology and setup.
• Coordinate large meetings (10+ participants) including location, refreshments, and video conferencing.
• Order office supplies for respective floors/locations.
• Arrange meals for meetings with advanced notice.
• Coordinate budget reports and quarterly revisions as requested.
• Coordinate with procurement to create and validate vendors.
• Create purchase orders, pay invoices, and prepare vouchers.
• Provide backup support for other EAs as needed.
• Prepare documents for filing in the records center.
• Manage Officers' calendars and emails as requested.
• Process expense reports and approve direct report expenses.
• Arrange travel and note on calendars.
• Organize and decorate for celebrations and events.
• Submit requests in ServiceNow as needed.
• Edit slides and meeting materials.

Skills

MS Office

Office systems

Multi-tasking

Confidentiality

Team player

Independent thinking

Problem resolution

Education

High School diploma

College degree preferred

Tools

ServiceNow

Job description

Cleco Corporate Holdings LLC is seeking an Executive Assistant to provide specialist-level administrative support to multiple Vice Presidents and Directors in a fast-paced environment. You will manage calendars, coordinate travel, process expense reports, and prepare materials for executive leadership, while maintaining confidentiality and tackling complex tasks.

The role requires strong MS Office skills, 3+ years of experience, and the ability to work independently with minimal supervision.