Executive Assistant to the Vice Chancellor

University of California - San Francisco Campus and Health; San Francisco (CA); Hybrid; USD 87,000 - 131,000; Full time

Job summary

Join a forward-thinking university dedicated to advancing health worldwide as an Executive Assistant to the Vice Chancellor. This dynamic role offers high-level administrative support, managing complex schedules and liaising with key stakeholders. You'll be at the heart of initiatives that promote diversity and inclusion, ensuring the office runs smoothly while handling sensitive information with discretion. With a commitment to excellence, this position is perfect for someone who thrives in a fast-paced environment and is passionate about making a difference in healthcare education and outreach.

Qualifications

• Bachelor's degree and 3 years of experience in a related area.
• Ability to communicate effectively and handle confidential matters.

Responsibilities

• Provide high-level executive administrative support to the Vice Chancellor.
• Manage office environment and oversee special projects and events.

Skills

Verbal and Written Communication

Event Management

Confidentiality Handling

Calendar Management

Diversity Program Coordination

Interpersonal Skills

Negotiation Skills

Education

Bachelor's Degree

Tools

Microsoft Office Suite

Survey Monkey

Qualtrics

OLPPS

Peoplesoft

Job description

Executive Assistant to the Vice Chancellor

VCDO Administration

Full Time

84513BR

Job Summary

Reporting to the Chief of Staff, this position provides high-level executive administrative support to the Vice Chancellor, Diversity and Outreach. In addition, this position will manage the office environment ensuring compliance with internal controls and practices. This position also provides high-level administrative support for initiatives and special projects, including oversight and management of annual and special events and planning and diversity committees .. The incumbent serves as a key liaison with the Chancellor's Office, Deans' offices, other campus administrators, faculty, staff, students, representatives of other campuses, UC Office of the President, and members of the public on a wide range of issues, including handling highly confidential materials and situations.


The final salary and offer components are subject to additional approvals based on UC policy.

Your placement within the salary range is dependent on a number of factors including your work experience and internal equity within this position classification at UCSF. For positions that are represented by a labor union, placement within the salary range will be guided by the rules in the collective bargaining agreement.

The salary range for this position is $87,000 - $130,500 (Annual Rate).

To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html

Department Description

The University of California, San Francisco (UCSF), has been at the forefront of addressing health care disparities and community health needs, while promoting diversity and inclusion among its students, trainees, staff, and faculty. UCSF's commitment to diversity and inclusion is integral to fulfilling UCSF's mission to deliver the highest standard of excellence in health care delivery, scholarly research, community service, and training the next generation of health care professionals.

The Office of Diversity and Outreach (ODO) serves as the campus leader in building diversity in all aspects of the UC San Francisco mission through ongoing assessment, development of new programs and building consensus. We collaborate with the four professional schools, the Graduate Division, and the medical centers, to promote diversity, equity, and inclusion across UCSF.

The Vice Chancellor's Office of Diversity and Outreach (VCDO) includes oversight for the Center for Science Education and Outreach, Climate and Belonging, Disability, LGBT, Multicultural and CARE Resource Centers, the Office for the Prevention of Harassment and Discrimination, Sexual Violence Prevention and Response, and the direct administrative office of the Vice Chancellor of Diversity and Outreach.

The mission of the Office is to build a broadly diverse faculty, student, trainee and staff community, to nurture a culture that is welcoming and supportive, and to engage diverse ideas for the provision of culturally competent education, discovery and patient care. Our priority is to develop and execute a comprehensive strategic plan for diversity and outreach that supports UCSF's mission of advancing health worldwide, and the recruitment and retention of talented employees and students who contribute to our commitment to diversity and excellence.

Required Qualifications

• Bachelor's degree in related area and minimum three years of experience or equivalent experience / training.
• Demonstrated ability to communicate clearly and effectively both verbally and in writing; excellent verbal, written and interpersonal communication skills including editing and independent writing skills.
• Ability to work effectively with diverse and multi-cultural constituencies.
• Demonstrated ability to work in an environment which involves handling confidential, highly sensitive situations/matters with respect and good judgment.
• Demonstrated ability to negotiate with individuals at all levels on matters that are sensitive in nature.
• Demonstrated executive support experience, including management of complex calendars and competing meeting requests.
• Demonstrated ability to utilize events and assessment tools such as Survey Monkey and Qualtrics to track participants, progress and make recommendations for process improvement.
• Demonstrated ability to independently oversee and manage large scale events and programs that impact the broader campus and Medical Center.
• Demonstrated experience in prioritizing and managing multiple tasks, with attention to detail and maintaining high quality customer service.
• Knowledge of OLPPS, Weblinks, MyExpense, personnel policies and procedures, Peoplesoft, BearBuy.
• Demonstrated proficiency with Microsoft Word, Excel, Power Point, Survey tools
• Demonstrated excellence in using Microsoft Outlook for complex scheduling of multiple calendars.
• Demonstrated experience in managing and coordinating successful diversity related programs and events.

Preferred Qualifications

• Demonstrated executive support experience at UCSF or another UC campus.
• Knowledge of UC and UCSF organization as well as UC policies and procedures.

About UCSF

The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world's leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.

Pride Values

UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence - also known as our PRIDE values.

In addition to our PRIDE values, UCSF is committed to equity - both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu

Join us to find a rewarding career contributing to improving healthcare worldwide.

Equal Employment Opportunity

The University of California San Francisco is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.

Organization

Campus

Job Code and Payroll Title

004702 EXEC AST 3 CX

Job Category

Administrative Support

Bargaining Unit

Teamsters Local 2010 - Clerical and Allied Services Unit (CX)

Employee Class

Career

Percentage

100%

Location

San Francisco, CA

Campus

Mission Bay (SF)

Work Style

Hybrid

Shift

Days

Shift Length

8 Hours

Additional Shift Details

Monday - Friday (Hybrid/Remote Office presence as needed)