Executive Assistant to the Superintendent, USDB

United Trading Group; Salt Lake City (UT); On-site; USD 32,000 - 58,000; Full time

Benefits offered by this job

Full benefits package

In-person role

On-site work

Job summary

Utah Schools for the Deaf and the Blind (USDB) is seeking an Executive Assistant to the Superintendent. This in-office role on the Ogden campus supports executive leadership, manages calendars, coordinates travel, and drafts communication while liaising with agencies and staff.

The ideal candidate will have strong organizational skills, document preparation experience, and the ability to coordinate multiple tasks in a fast-paced education environment.

Qualifications

• Knowledge of administrative and clerical procedures and systems such as Google applications, Vantage, word processing and other computer software, filing and records management systems, transcription systems, forms design principles, and other office procedures and terminology
• Knowledge of applicable laws, rules, regulations, policies and procedures
• Basic understanding of accounting principles and purchasing methodology
• Ability to arrange, coordinate, and schedule time and details
• Coordinate the activities and tasks of people, groups, and/or organizations
• Excellent oral and written communication skills

Responsibilities

• Respond to management, staff, the public, legislative, and/or other entity requests on behalf of the Superintendent; coordinate and/or act as a liaison between USDB and other agencies, work units, organizations, suppliers, etc.
• Receive assignments from the Superintendent and relieve the Superintendent of administrative detail
• Provide administrative support; maintain calendars; schedules and coordinate appointments; coordinates travel plans
• Support the USDB Advisory Council meetings including creating agendas, coordinating the meeting requirements, scheduling ASL translators, etc.
• Provide information, explain policies and procedures; facilitate resolutions
• Write or draft correspondence, reports, documents and/or other materials, and review and edit them for procedural and grammatical accuracy, conformance to general policy, etc.

Skills

Administrative support

Calendar management

Communication skills

Travel planning

Budget tracking

Website maintenance

Tools

Google applications

Procurement systems

Job description

Executive Assistant to the Superintendent, USDB

Full-Time

Benefits Eligibility – This position is eligible for a full benefits package.

Salary – $$23.00 - $$42.00 Hourly Wage

Remote Work / In-Office – In-Office / On-Site

Application Deadline – 10/9/2026*

Key Responsibilities

The Utah Schools for the Deaf and the Blind (USDB) invites you to consider an enjoyable and gratifying employment opportunity with our school.

We are looking for a skilled, motivated and responsible individual to fill the position of Executive Assistant to the Superintendent at USDB.

Principal Duties

As the Executive Assistant, you will:

• Respond to management, staff, the public, legislative, and/or other entity requests on behalf of the Superintendent; coordinate and/or act as a liaison between USDB and other agencies, work units, organizations, suppliers, etc.
• Receive assignments from the Superintendent and relieve the Superintendent of administrative detail
• Provide administrative support; maintain calendars; schedules and coordinate appointments; coordinates travel plans
• Support the Utah Schools for the Deaf and the Blind Advisory Council meetings including creating agenda’s, coordinating the meeting requirements, scheduling ASL translators, etc.
• Provide information, explain policies and procedures; facilitate resolutions
• Write or draft correspondence, reports, documents and/or other materials, and review and edit them for procedural and grammatical accuracy, conformance to general policy, etc.
• Review incoming correspondence; initiate replies as appropriate; route matters requiring action by staff or other organizations and follow up to ensure actions are completed;
• Order materials, submit procurement requests, and input information into a budget tracker to track purchases.
• Maintain and update the USDB website, including coordinating work with the USBE communications team.
• Perform other duties as assigned.
• This is an in-person position with some travel required. The primary work location is located on the Ogden campus.

Qualifications

The Ideal Candidate will possess:

• Knowledge of administrative and clerical procedures and systems such as Google applications, Vantage, word processing and other computer software, filing and records management systems, transcription systems, forms design principles, and other office procedures and terminology
• Knowledge of applicable laws, rules, regulations, policies and procedures
• Basic understanding of accounting principles and purchasing methodology
• Ability to arrange, coordinate, and schedule time and details
• Coordinate the activities and tasks of people, groups, and/or organizations
• Excellent oral and written communication skills

Supplemental Information

• Risks found in the typical office setting, which is adequately lighted, heated and ventilated, e.g., safe use of office equipment, avoiding trips and falls, observing fire regulations, etc.
• Typically, the employee may sit comfortably to perform the work; however, there may be some walking, standing, bending, carrying light items, driving an automobile, etc. Special physical demands are not required to perform the work.
• Successful completion of a criminal history check.

About the Role

Location – 742 Harrison Blvd. Ogden, Utah, 84404 United States

Background Check Required – You must successfully pass a criminal history check.

Drug Test Required – No

Schedule Code – AE - Employees of the State Board of Edu. This is a career service exempt at will position.

Why You Should Join Our Team

In Utah, we believe hard work is important, but balance is essential. Finding work/life balance is a vital element to our culture. To find out more about WHY Utah, click here. Other benefits may include:

• Job Stability: Enjoy the security and reliability of employment within a well-established organization.
• Career Growth: Develop valuable skills and gain opportunities for leadership within a large organization.
• Meaningful Work: Contribute to an important service that benefits the community and supports organizational goals.
• Supportive Work Environment: Be part of a team that values cooperation, strong work ethics, and mutual support.

The Agency

For more information about the Utah Schools for the Deaf and the Blind, please click here.

EEO Statement

The State of Utah is committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. For accommodations, please contact [phone].