Executive Assistant to the Superintendent

Montgomery-Public-Schools; Guntersville (AL); On-site; USD 38,000 - 52,000; Full time

Job summary

Guntersville City Schools is seeking an Administrative Assistant to the Superintendent at the District Office. The role supports the Superintendent with office management, scheduling, correspondence and data handling to advance district goals and student achievement.

The position requires a high school diploma and 2+ years in a similar role, with strong communication and organizational skills, and the ability to work after hours as needed. Notary Public licensure is a plus.

Qualifications

• High school diploma required.
• 2+ years of experience in a comparable role.
• Knowledge of general office procedures and software (spreadsheets, word processing, databases, presentations).
• Valid driver’s license.
• Strong oral and written communication skills.
• Interpersonal skills with collaboration.
• Notary Public licensure preferred.
• Ability to work independently and prioritize tasks to meet deadlines.
• Knowledge of school system policies and procedures.
• Ability to use technology to communicate, manage data and prepare reports.
• Physical strength and stamina for office tasks.
• Punctuality and regular attendance.
• Willingness to work after hours and attend evening meetings as needed.
• Board/Superintendent may require other qualifications.

Responsibilities

• Manages correspondence, calendars, reports, budgets, travel, reimbursements and agendas for the Superintendent and Board members.
• Answers inquiries from schools and the public; routes requests as needed.
• Notarizes documents as needed.
• Represents the district in a courteous, professional manner.
• Maintains board policy manual and meeting minutes in compliance with rules.
• Prepares and submits information and recommendations for Board agenda.
• Produces and files reports, notices, and materials for office operations.
• Maintains filing systems and confidential records as directed.
• Gathers and prepares data and information for presentations.
• Maintains schedules for appointments, meetings, deadlines and tasks for the Superintendent and Board.

Skills

Office admin

Notary Public

Data entry

Communication

Scheduling

Databases

Education

High school diploma

Job description

Guntersville City Schools is seeking an Administrative Assistant to the Superintendent at the District Office. The role supports the Superintendent with office management, scheduling, correspondence and data handling to advance district goals and student achievement.

The position requires a high school diploma and 2+ years in a similar role, with strong communication and organizational skills, and the ability to work after hours as needed. Notary Public licensure is a plus.