Executive Assistant to the Senior Vice President

Northeastern University; Boston (MA); On-site; USD 60,000 - 85,000; Full time

Job summary

Northeastern University is seeking an Executive Assistant to the Senior Vice President (SVP) to provide high‑level administrative support in a fast-paced environment. The role includes calendar management, travel coordination, and assisting in key division projects.

A proactive, discreet, and organized professional is essential. The position requires a Bachelor’s degree and 3–5 years of experience, strong written and verbal communication, and proficiency with MS Office.

Qualifications

• Bachelor’s degree required.
• 3–5 years of experience in an office environment.
• Proficiency with MS Office including Word, Excel, PowerPoint, and Outlook.
• Experience with AI tools is a plus.
• In-person presence five days a week; some evenings/weekends may be required.

Responsibilities

• Provide high‑level administrative support to the SVP, including calendar management and meeting preparation.
• Coordinate domestic and international travel.
• Track and prepare Concur reports.
• Plan and execute logistics for division-wide meetings and events.
• Assist the Director with division/university priorities and initiatives.

Skills

MS Office

AI tools

Education

Bachelor's degree

Tools

Concur

Job description

About the OpportunityThe Office of External Affairs at Northeastern University is looking for a talented, hard-working, and highly motivated candidate to serve as the Executive Assistant to the Senior Vice President (SVP). Reporting to the Director of Executive and Strategic Initiatives, this person will play an important role in providing administrative support while prioritizing and coordinating competing demands, as well as assisting in high-priority events and projects.

Summary

About the OpportunityThe Office of External Affairs at Northeastern University is looking for a talented, hard-working, and highly motivated candidate to serve as the Executive Assistant to the Senior Vice President (SVP). Reporting to the Director of Executive and Strategic Initiatives, this person will play an important role in providing administrative support while prioritizing and coordinating competing demands, as well as assisting in high-priority events and projects.

Responsibilities

The ideal candidate has experience in a dynamic, fast-paced, and highly collaborative environment. They will proactively support all daily business administrative responsibilities for the SVP and work with the Director to ensure smooth daily operations across the division. The ideal candidate is looking for an exciting role with a wide range of responsibilities and projects, which include:

• Providing high-level administrative support to the SVP including maintaining a busy executive calendar and organizing and preparing for meetings.
• Coordinating domestic and international travel.
• Tracking and preparing Concur reports.
• Planning, coordinating, and implementing logistics for division-wide meetings, including all-staff meetings and engagement activities.
• Assisting the Director with projects and deliverables related to key priorities or initiatives for the division or university.
• This individual regularly handles confidential material and information and exercises discretion in doing so. They will perform other duties as required to ensure the smooth operation and responsiveness of the division.

Minimum Qualifications

Bachelor’s degree required with 3-5 years of experience in an office environment. Candidate must be a mature professional who can manage and facilitate an intense workload and produce quality results in a fast-paced environment. Excellent written and verbal skills. Must be able to manage multiple priority projects at once with ease and efficiency. Must be a self-starter who is highly motivated, can think independently and analytically, is organized, and extremely detail oriented. Must be proactive, anticipate problems, and be resourceful to find workable solutions, and should work well with others at all levels. Proficiency with MS Office products, including Microsoft Word, Excel, PowerPoint, and Outlook is required. Skills in using AI tools to productively and efficiently deliver quality work are a plus. Experience in higher education is not needed, nor is it desired. This role requires an in-person presence five days a week. Some evening and weekend hours may be required.

Key Responsibilities & Accountabilities

Responsibility

Administrative Support

• Provide high-level administrative support for the Senior Vice President.
• Maintain a busy executive calendar, organize and prepare for meetings, coordinate domestic and international travel, track and prepare Concur reports.
• Plan, coordinate, and implement logistics for division-wide meetings and events.
• Performs other duties as required to ensure the smooth operation and responsiveness of the department.

Project Management

• Assisting the Director with projects and deliverables related to key priorities or initiatives for the division or university.

Position Type

General Administration

Additional Information

Northeastern University considers factors such as candidate work experience, education and skills when extending an offer.

Northeastern has a comprehensive benefits package for benefit eligible employees. This includes medical, vision, dental, paid time off, tuition assistance, wellness & life, retirement- as well as commuting & transportation. Visit https://hr.northeastern.edu/benefits/ for more information.

All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other characteristic protected by applicable law.

Compensation Grade/Pay Type

108S

Expected Hiring Range

$60,315.00 - $85,192.50

With the pay range(s) shown above, the starting salary will depend on several factors, which may include your education, experience, location, knowledge and expertise, and skills as well as a pay comparison to similarly-situated employees already in the role. Salary ranges are reviewed regularly and are subject to change.