Executive Assistant

LHH Recruitment Solutions; Charlotte (NC); On-site; USD 120,000 - 130,000; Full time

Job summary

LHH Recruitment Solutions is seeking an exceptional onsite Executive Assistant to the President in Charlotte, NC. The role supports the President and the executive leadership team, managing calendars, travel, and confidential information while overseeing office operations and corporate administration.

In this highly visible position, you will coordinate employee engagement, events, and client relations, and partner with vendors to maintain governance, compliance, and efficient business

Qualifications

• Experience supporting a President/CEO/Partner/C-suite executive.
• Ability to manage complex schedules and confidential information.
• Experience in office management or corporate administration.
• Strong event planning and employee engagement experience.
• Excellent organizational and communication skills.
• Proficient with MS Office; comfortable with AI tools.

Responsibilities

• Provide high-level administrative support to the President and executives.
• Manage complex calendars, travel, and expense reporting.
• Prepare presentations and meeting materials.
• Oversee office operations and vendor relationships.
• Coordinate employee engagement events and celebrations.
• Support client relations and governance activities.

Skills

Executive support

Calendar management

Event planning

Vendor coordination

Communication skills

Microsoft Office

AI tools familiarity

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Teams

Job description

LHH Recruitment Solutions is seeking an exceptional onsite Executive Assistant to the President for a well-established and highly respected organization in Charlotte, NC. This is a unique opportunity for an experienced executive support professional who thrives in a highly visible role, enjoys taking ownership, and has a natural ability to anticipate needs before they arise.

This position extends well beyond traditional executive administrative support. The ideal candidate will serve as a trusted partner to the President and executive leadership team while overseeing various aspects of office operations, corporate administration, employee engagement, and client relations.

We are seeking someone who is proactive, polished, resourceful, and genuinely passionate about creating exceptional experiences for both internal employees and external partners. This is an opportunity to become an integral part of an organization that places tremendous value on its people, culture, and long-term relationships.

Key Responsibilities

• Provide high-level administrative support to the President and additional executive leaders.
• Manage complex executive calendars, scheduling, meetings, and competing priorities.
• Coordinate executive travel, detailed itineraries, and expense reporting.
• Prepare presentations, executive correspondence, speeches, talking points, and meeting materials.
• Anticipate executive needs, proactively manage reminders, and ensure timely follow-through on important initiatives.
• Maintain confidential corporate records, documentation, and company calendars.
• Serve as a trusted liaison between executive leadership, employees, clients, and external business partners.

Office Management & Corporate Administration

• Oversee daily office operations and provide leadership to front-office personnel.
• Coordinate building maintenance, vendor relationships, and outside contractors.
• Manage corporate licensing renewals, documentation, filings, and administrative compliance.
• Support corporate governance activities and maintain organized business records.
• Assist with corporate credit card administration, monthly reconciliations, and documentation for external accounting partners.
• Negotiate with vendors, verify certificates of insurance, and coordinate service providers.

Employee Engagement & Event Coordination

• Lead the planning and execution of companywide celebrations, employee recognition initiatives, and appreciation events.
• Coordinate quarterly safety meetings, guest speakers, presentations, and recognition programs.
• Organize golf tournaments, holiday celebrations, anniversary milestones, family events, and other company gatherings.
• Manage event logistics, budgets, vendors, promotional materials, gifts, and agendas.
• Develop creative initiatives that reinforce the organization’s employee-focused culture.
• Support client appreciation activities and executive gifting programs.

Client Relations & Strategic Support

• Serve as a professional and welcoming representative of the executive leadership team.
• Develop an understanding of key client relationships, executive preferences, and business priorities.
• Anticipate opportunities to enhance client engagement and strengthen business relationships.
• Monitor relevant industry developments, competitor activity, and local business news.
• Proactively research and recommend ideas for improving business operations and executive efficiency.
• Support companywide safety initiatives, committee activities, and recognition programs.

Qualifications & Experience

• Significant experience supporting a President, CEO, Partner, or other C-suite executive in a high-level Executive Assistant capacity.
• Demonstrated ability to manage complex executive schedules, confidential information, and competing priorities.
• Experience with office management, corporate administration, or operational oversight.
• Strong event planning and employee engagement experience.
• Exceptional organizational, communication, and relationship-building skills.
• Advanced proficiency with Microsoft Outlook, Word, Excel, PowerPoint, and Teams.
• Comfortable learning and leveraging emerging technologies, including AI tools, to improve efficiency.
• Experience coordinating vendors, managing expenses, and maintaining corporate documentation.
• Strong business acumen, sound judgment, and exceptional attention to detail.
• Experience within construction, manufacturing, commercial real estate, engineering, or professional services is preferred, although candidates from other corporate environments with substantial executive support experience are encouraged to apply.

What We're Looking For

Beyond technical qualifications, this organization places significant emphasis on finding someone who will naturally become a trusted extension of its leadership team.

Schedule & Compensation

• Location: Charlotte, NC – Fully Onsite
• Typical Schedule: Approximately 7:00 AM – 5:00 PM, with flexibility based on executive and business needs.
• Base Salary: $120,000–$130,000+, with flexibility up to approximately $140,000 for an exceptional candidate.
• Annual performance bonus opportunities.
• Additional spot and holiday bonus opportunities.
• Established, employee-focused company culture.
• Opportunity to work closely with senior executive leadership and contribute meaningfully to the organization.