Executive Assistant to the President

Groundworks New Mexico; Santa Fe (NM); On-site; USD 45,000 - 65,000; Full time

Job summary

Groundworks New Mexico is seeking an Executive Assistant to the President to efficiently manage calendars, correspondence, and travel logistics. This role also entails preparing briefing materials, overseeing board meeting logistics, and executing foundation events.

Ideal candidates will have 3–5 years of experience supporting a senior executive, preferably in the nonprofit sector. Strong organizational skills, discretion with confidential information, and proficiency in various software applications are essential for this fast-paced role.

Qualifications

• 3–5+ years supporting a senior executive, preferably in a nonprofit or public sector.
• Experience with board or governance logistics.
• Exceptional organizational and communication skills.

Responsibilities

• Manage President's calendar, correspondence, and travel.
• Prepare briefing materials and track action items.
• Oversee board meeting logistics and communications.
• Plan and execute foundation events.

Skills

Organizational skills

Written communication

Discretion with confidential information

Proficiency with Microsoft Office

Proficiency with Google Workspace

Event planning

Tools

Microsoft Office

Google Workspace

AI tools

Job description

The Executive Assistant to the President manages calendars, correspondence, travel, board logistics, and foundation-wide events. The ideal candidate is highly organized, discreet, and proactive, thrives in a mission-driven environment, and takes pride in helping an executive lead effectively.

Additional Areas of Responsibility:

Manage the President's calendar, correspondence, and travel. Prepare briefing materials and track action items. Oversee board meeting logistics, materials, and communications. Plan and execute foundation events, including retreats and stakeholder convenings. Maintain digital filing systems and support staff onboarding and special projects.

Other Information/Requirements:

Required: 3–5+ years supporting a senior executive (nonprofit or public sector preferred); experience with board or governance logistics; exceptional organizational and written communication skills; discretion with confidential information; proficiency with Microsoft Office, Google Workspace, and video conferencing.

Preferred: Event planning experience; familiarity with New Mexico's civic or philanthropic community; comfort working on a small, fast-moving team; and experience using AI tools in daily work.

No phone calls. Submit a cover letter, resume, and three references (two must be employers) by July 10, 2026. Email [e-mail] with "Executive Assistant to the President" in the subject line. All qualified applicants receive consideration without regard to race, color, religion, sex, gender identity, sexual orientation, marital status, national origin, disability, age, or veteran status.