Executive Assistant

Randstad USA; Herndon (VA); Hybrid; USD 75,000 - 84,000; Full time

Benefits offered by this job

Medical/dental/vision plans

401(k) match up to 7.5%

Paid leave and 15+ holidays

PSLF eligibility (as a 501c3)

Professional development support

LinkedIn Learning

Mental health resources

Job summary

Randstad USA is seeking an Executive Assistant to provide high-level administrative support to the President & CEO and the executive leadership team. The role operates on a hybrid schedule with three on-site days per week (Tuesday–Thursday) and reports to the Manager of Executive Operations to drive daily efficiency and cross-functional communication.

Responsibilities include confidential executive support, calendar management across multiple time zones, governance administration, preparing

Qualifications

• 5+ years of progressive administrative experience, including direct or close support to senior or C-suite executives.
• Demonstrated ability to maintain strict confidentiality and exercise flawless discretion with sensitive governance matters.
• Advanced proficiency across Microsoft Office 365 (Word, PowerPoint, Excel, Teams, OneNote) and familiarity with board portal software.
• Bachelor's degree or an equivalent combination of education and experience.

Responsibilities

• Provided high-level executive support to C-suite leadership and Board members with discretion.
• Managed complex multi-timezone executive schedules with gatekeeping boundaries and meeting buffers.
• Prepared standardized agendas, organized materials via secure channels, tracked post-meeting deliverables.
• Standardized leadership PowerPoint decks to align with templates and ensure clarity.
• Coordinated executive operations, board materials, and expense reporting using Microsoft 365, Ramp, and BoardEffect.

Skills

Executive support

Calendar management

Confidentiality

MS Office 365

Board portal familiarity

Cross-functional comms

Time zone coordination

Presentation prep

Transcribing notes

Scheduling

Education

Bachelor's degree

Tools

BoardEffect

Ramp

Copilot

Microsoft 365

Job description

A premier national non-profit education data and research organization is seeking a discreet, proactive, and detail-oriented Executive Assistant to provide high-level administrative support to the President & CEO and executive leadership team.

Operating on a hybrid schedule (three days on-site per week, Tuesday through Thursday), this role serves as an indispensable operational partner. You will report directly to the Manager of Executive Operations to drive daily efficiency, facilitate cross-functional communication, and support essential governance initiatives across our nationwide partner network.

Qualifications

• 5+ years of progressive administrative experience, including direct or close support to senior or C-suite executives.
• Demonstrated ability to maintain strict confidentiality and exercise flawless discretion with sensitive governance matters.
• Advanced proficiency across Microsoft Office 365 (Word, PowerPoint, Excel, Teams, OneNote) and familiarity with board portal software.
• Bachelor's degree or an equivalent combination of education and experience.

Compensation & Benefits

• Salary Range: $75,000 – $84,000 annually (Non-Exempt)
• Benefits: Medical/dental/vision plans, a generous 401(k) match (up to 7.5%), comprehensive paid leave, 15+ paid holidays, PSLF eligibility (as a 501c3), professional development support, LinkedIn Learning, and mental health resources

Responsibilities

• Executive Support & Confidentiality: Provided high-level administrative support to C-suite leadership and Board members, handling sensitive governance initiatives and communications with strict discretion.
• Calendar Architecture: Managed complex multi-timezone executive schedules, establishing gatekeeping boundaries, meeting buffers, and logistics for multi-stakeholder interviews and leadership forums.
• Meeting & Governance Administration: Prepared standardized agendas, organized materials via secure channels, and tracked post-meeting deliverables for weekly executive sessions and monthly leadership councils.
• Executive Presentation Polish: Standardized leadership PowerPoint decks to align with corporate templates, ensuring visual consistency, formatting accuracy, and narrative clarity.
• Systems & Digital Workflow: Coordinated executive operations, board materials, and expense reporting utilizing Microsoft 365 (Teams, OneNote, Copilot), Ramp, and BoardEffect.

Skills

• MS Office
• CoPilot
• Board Effect
• Ramp
• Powerpoint
• Creating Presentationsn
• Scheduling
• Maintaining Calendars
• Preparing Agendas
• Transcribing Notes

Qualifications

• Years of experience: 5 years
• Experience level: Experienced

Education

• Bachelors (required)

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

This posting is open for thirty (30) days.

Experience

• Experienced
• 5 years