Executive Assistant to the President

United World Colleges International; Montezuma (GA); On-site; USD 60,000 - 90,000; Full time

Job summary

United World Colleges International seeks an Executive Assistant to the President for UWC-USA. The role centers on one-on-one support, office management, and serving as a primary contact for internal and external constituencies connected to the President and Office of the President.

The Executive Assistant will liaise with the Board of Directors and senior staff, coordinating outreach, donor relations, and campus activities. Flexibility for occasional travel and after-hours events is required.

Qualifications

• High-level interpersonal skills with diverse populations
• Exceptional organization and attention to detail
• Proficient with Gmail, Google Calendar, Docs, Slides; Zoom; MS Office

Responsibilities

• Lead and manage communications for the President's Office and Board liaison
• Coordinate executive outreach to campus, stakeholders and donors
• Oversee office operations, events and calendar coordination
• Support high-level decision making and project management
• Maintain confidentiality and provide discretion in sensitive matters

Skills

Emotional intelligence

Organizational skills

Gmail/Google apps

Written & verbal communication

Problem solving

Forward thinking

Analytical ability

Team player

Discretion/confidentiality

Deadline management

Flexibility

Job description

Job title: Executive Assistant to the President

Working pattern: Full-time

Start date: 4 January 2027
Duration of contract: 12-month contract

The UWC-USA program – a two-year experience that integrates our Academic, Bartos Institute, and Residential curricula – prepares students to serve as catalysts for greater unity, peace and sustainability in the world. We support students in the practice of our mission during their two years on campus and challenge them to live our mission for a lifetime.

The Executive Assistant provides support in a one-on-one working relationship with the President and serves as the President’s office manager, including as the primary point of contact for internal and external constituencies on all matters pertaining to the President and the Office of the President. The Executive Assistant serves as a liaison and coordinator to the Board of Directors and senior staff and organizes and coordinates executive outreach to the campus and larger community, external relations efforts, and donor relations efforts involving the President. The Executive Assistant oversees the President’s campus home, some campus events sponsored by the President’s office, and some off campus events. The Executive Assistant also serves as an informal “Chief Community Officer,” in that the President’s office forms a central hub for students, employees, and external stakeholders.

What are the key details?

• 27 teaching faculty and another ~30 total education staff
• 220 students in grades 11 and 12, admitted on the basis of merit, promise and potential through over 150 National Committees worldwide and a Global Selection Process run as a partnership between schools and UWC International
• 1:8 faculty-to-student ratio, with class sizes ranging from 8-18 students
• Roughly twenty-five percent of the students come from the U.S.; the remainder represent more than 80 countries
• 80%+ of UWC-USA students receive a financial award to attend the school
• Diversity and the value placed on it is paramount, with national diversity only scratching the surface; racial, ethnic, cultural, linguistic, religious, sexual, gender, and socio-economic diversity all figure large in the opportunity and challenge to work, learn, and live within our diverse community; cultural competency and sensitivity, combined with a willingness to learn and to grow, is a must at UWC-USA

Responsibilities

Leadership specific to the role:

• Provides leadership to build relationships crucial to the success of the President and UWC-USA
• Provides a bridge for smooth communication, credibility, and trust between the President's Office and the board, the Strategic Leadership Team, internal departments, and external constituencies.
• Provides leadership on special projects within the President’s Office

General leadership at UWC-USA: All UWC-USA employees are expected to provide varying levels of leadership in order to support the UWC mission.

Examples include but are not limited to:

• Initiating strategic discussions and sharing thoughtful and innovative ideas with co-workers for carrying out the UWC mission and successfully completing day to day work assignments.
• Demonstrating a growth mindset by believing and acknowledging that intelligence, skills, learning and creativity can all grow with time and experience.
• In all interactions, upholding the UWC mission and values, and creating an environment that promotes and values diversity, equity and inclusion.
• Actively participating in and contributing to committee or task force assignments, campus-wide events or initiatives, strategic planning efforts, and dormitory, dining hall, and/or physical plant initiatives.

Other responsibilities include:

• Administration for UWC-USA
• Administration for the Board of Trustees
• Event management for events under the Office of the President, in collaboration with the Event Coordinator
• Management
• Support

Skills and preferred experience

• High emotional intelligence, including a natural ease at building relationships with diverse populations from students to faculty and staff to board members and funders
• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
• Strong with Gmail and Google calendar, docs, slides, etc., Zoom, Microsoft Office (Outlook, Word, Excel, and PowerPoint)
• Expert-level written and verbal communication skills
• Demonstrated proactive approaches to problem-solving with strong decision-making capability.
• Forward-looking thinker who anticipates the needs of the office, actively seeks opportunities and proposes solutions.
• Ability to analyze information and make recommendations, be creative, and enjoy working in an environment that is mission-driven, results-driven and community-oriented.
• Highly resourceful team-player, with the ability to also be extremely effective independently
• Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of service and response.
• Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment.
• Flexibility with minimal off-hours requirements (e.g., travel or calendar related/board/events)

Safeguarding and inclusivity

Those who work at UWC-USA understand that they are more than employees at a world-class institution: they are integral members of a campus community. Whether they teach, maintain the campus, or work in an office, each person recognizes the crucial role they play in educating tomorrow’s transformational leaders.

UWC-USA is committed to equal employment and volunteer opportunities without regard to age, ancestry, disability, national or ethnic origin, race, religious belief, sex, sexual orientation, gender identity, marital status, political belief, or veteran status.