Executive Assistant to the President

acu; Abilene (TX); On-site; USD 60,000 - 85,000; Full time

Job summary

Abilene Christian University in Abilene, TX seeks an experienced Executive Assistant to support the President. The role includes managing the President's calendar, coordinating travel, drafting communications, and handling confidential matters with discretion.

The candidate will work closely with the Chief of Staff and President, ensuring alignment of internal initiatives, preparing briefing materials, and overseeing daily Office of the President operations.

Qualifications

• Bachelor's degree preferred.
• Five years of experience supporting executive leadership.
• Exceptional writing and proofreading skills.
• Highly organized and able to manage multiple priorities.
• Proficient in Microsoft Office and Google Suite.
• Familiarity with ACU systems (Workday, Slate, CRM).
• Strong interpersonal skills and professional demeanor.

Responsibilities

• Manage all aspects of the President's calendar and travel arrangements.
• Serve as primary administrative support for the President.
• Draft and coordinate internal and external communications for the President.
• Track action items related to presidential initiatives and meetings.
• Oversee daily operations of the Office of the President, including supplies and reception.
• Coordinate meeting logistics and maintain agendas, minutes, and follow-up documents.
• Screen and route all mail and communications addressed to the President.
• Prepare briefing materials for internal and external engagements.

Skills

Executive support

Writing & proofreading

Organization

MS Office & Google Suite

ACU systems

Education

Bachelor's degree preferred

Job description

ACU is affiliated with the fellowship of the Church of Christ. This position requires the employee to be a professing Christian and to be willing to support the Christian mission of ACU.

Scope

Serve as the President's executive assistant while managing presidential communications, internal coordination, research, scheduling, travel, and confidential matters. This position reports to the Director of Presidential Operations.

Basic Responsibilities include the following:

• Manage all aspects of the President's calendar and travel arrangements.
• Serve as the primary administrative support for the President.
• Draft and coordinate internal and external communications for the President.
• Track and follow up on action items related to presidential initiatives and meetings.
• Oversee daily operations of the Office of the President, including supplies, reception, and equipment.

Essential Duties include the following.

Other duties may be assigned. Reasonable accommodations may be made to enable individuals to perform the essential functions.

• Manage all aspects of the President's calendar and travel arrangements, ensuring preparation and alignment of priorities. Arrange complex travel itineraries and maintain detailed trip and event documentation for the President.
• Work closely with the Chief of Staff to align internal initiatives, communications, and institutional priorities including: Draft and editing official correspondence, remarks, and other written communications on behalf of the President.
• Serve as a liaison for internal communication, ensuring the President is fully briefed and prepared for all engagements.
• Track internal action items and coordinate follow-ups from cabinet, board, and strategic leadership meetings.
• Coordinate meeting logistics and maintain agendas, minutes, and follow-up documentation for presidential meetings.
• Ensure all mail and communication addressed to the President is screened, routed appropriately, and handled with discretion.
• Conduct background research and prepare briefing materials for the President's internal and external engagements.

Office Operations

• Execute the daily operations of the Office of the President
• Order supplies and equipment, when needed
• Maintain a welcoming environment for all visitors, as well as answer phone calls
• Coordinate scheduling for the President's Conference Room
• Assist in the supervision of student employees

Qualifications:

Education and Skills

• Bachelor's degree preferred.
• Five years of experience supporting executive-level leadership.
• Exceptional writing and proofreading skills.
• Highly organized, flexible, and able to manage multiple priorities.
• Proficiency with Microsoft Office and Google Suite.
• Familiarity with ACU systems (Workday, Slate, CRM, etc.) preferred.
• Strong interpersonal skills and professional demeanor.

Personal

• Positive attitude
• Ability to keep information confidential
• Flexibility
• Dependability
• High initiative
• Ability to manage multiple tasks simultaneously
• Ability to work well with a wide range of constituencies

Physical Demands

• Work extended hours at certain times of the year
• Handle stress well (high volume and high-speed demands)

Equal Opportunity / Anti-discrimination

ACU does not unlawfully discriminate on the basis of race, color, age, sex, disability, genetic information, national or ethnic origin in employment opportunities, in keeping with applicable state and federal law.

Background Checks

ACU is committed to maintaining a safe and secure campus environment and protecting the university's financial and physical assets. Therefore, Abilene Christian University conducts background checks on all candidates for employment in security sensitive positions. As a current employee, it will be determined if you need an additional background check upon your hire.