Executive Assistant to the Managing Partner

Wiley Rein LLP; Washington (District of Columbia); On-site; USD 110,000 - 140,000; Full time

Benefits offered by this job

Medical plan

Dental plan

Vision plan

401(k) with discretionary contribution

Generous PTO and holidays

Wellness programs

Job summary

Wiley Rein LLP, a prominent Washington, DC law firm, seeks an Executive Assistant to support the Managing Partner. The role delivers high-level executive and strategic support, coordinates complex projects, manages critical communications, and acts as an ambassador for the firm to clients and external entities.

Key duties include calendar management, meeting prep, drafting materials, and facilitating leadership initiatives.

Qualifications

• Requires prior office experience; legal or professional services background preferred.
• Experience supporting senior leadership and managing complex calendars and communications.
• Strong written and verbal communication; ability to draft and edit executive materials.

Responsibilities

• Serve as strategic partner to the Managing Partner and manage priorities.
• Coordinate firmwide strategic projects and cross-functional initiatives.
• Manage calendars, travel, meetings, and events for the Managing Partner.
• Prepare meeting materials, agendas, and executive communications.
• Draft and edit correspondence and internal communications.
• Develop tracking systems for leadership priorities and projects.
• Coordinate communications among leaders, attorneys, staff, clients, and external entities.
• Support governance and leadership activities and special engagements.
• Process expenses and administrative requests with accuracy.

Skills

Strategic partnership

Calendar management

Executive communication

Project coordination

Discretion

Multi-tasking

Professionalism

AI readiness

Education

Prior office experience required

Experience in a law firm or professional services

Tools

Microsoft Office

Power PDF

Metadact

DocuSign

Online research databases

Document management systems

Job description

Wiley, a leading law firm in Washington, DC, is seeking an Executive Assistant to support the firm’s Managing Partner. The Executive Assistant to the Managing Partner provides high-level executive, operational, and strategic support to the firm's Managing Partner. Acting as a trusted advisor and liaison, this role coordinates complex projects, manages critical communications, supports leadership initiatives, and ensures the effective execution of the Managing Partner's priorities. This role also serves as an external and internal ambassador for the firm to clients, outside entities, attorneys, and professional staff.

RESPONSIBILITIES/ESSENTIAL FUNCTIONS:

• Serve as a strategic partner to the Managing Partner, proactively managing priorities, preparing meeting objectives, tracking action items, and ensuring accountability for key initiatives and firm leadership decisions
• Coordinate and support firmwide strategic projects, special initiatives, and cross-functional efforts involving firm leadership, practice groups, committees, and administrative departments
• Manage complex calendars, travel arrangements, meetings, and events while ensuring the Managing Partner's time is leveraged effectively and aligned with firm priorities
• Prepare comprehensive meeting materials, agendas, briefing documents, presentations, reports, and executive communications for leadership meetings, including Executive Committee, Management Committee, partner meetings, and other strategic discussions
• Draft, proofread, and edit correspondence, internal communications, reports, presentations, policies, and other materials on behalf of the Managing Partner and firm leadership
• Develop and maintain tracking systems and project inventories to monitor strategic initiatives, leadership priorities, and critical firm projects, ensuring timely follow-up and successful execution
• Coordinate meetings and communications among firm leadership, practice group leaders, attorneys, professional staff, clients, and external organizations to advance firm objectives and strengthen stakeholder relationships
• Support governance and leadership functions by assisting with Executive Committee, Management Committee, General Counsel, and other firm leadership activities
• Assist with partner, board, client, community, and industry engagements, including coordinating logistics, preparing materials, and representing the firm professionally at internal and external events
• Process expenses, invoices, reimbursements, and administrative requests while maintaining accurate records and ensuring compliance with firm policies
• Conduct research and gather information to support strategic planning, business development opportunities, growth initiatives, industry trends, competitive intelligence, and other matters of interest to firm leadership
• Analyze information, identify trends, and present data in meaningful formats to support executive decision-making and strategic planning efforts
• Manage confidential and highly sensitive information with discretion, sound judgment, and professionalism
• Serve as a trusted representative and ambassador of the Managing Partner's office, delivering exceptional service and fostering positive relationships with attorneys, clients, business partners, and professional staff
• Anticipate challenges, identify opportunities for improvement, and proactively recommend solutions that enhance operational efficiency, communication, and execution of firm priorities

KNOWLEDGE, SKILLS, AND ABILITIES:

• Possesses integrity, good judgment, and sensitivity to handling confidential matters with the utmost discretion
• Ability to communicate professionally and effectively, both in oral and written form
• Excellent interpersonal skills and the ability to work with all levels of firm management
• Self-motivated, creative and an independent thinker
• Strong organizational skills, including the ability to multi-task, prioritize/coordinate deadlines and activities, and track progress of tasks
• Ability to demonstrate attention to detail and accuracy
• Must establish and maintain effective working relationships in or out of a team environment
• Proficiency with the Microsoft Office suite (Outlook, Word, Excel, PowerPoint), Power PDF, Metadact, DocuSign, online research databases, and document management systems; aptitude for learning software solutions and other technologies
• Basic proficiency with AI-powered tools and a willingness to continuously learn and adopt emerging AI capabilities to enhance accuracy, efficiency, productivity, and service delivery
• Ability to maintain a high level of professionalism and positive attitude that contributes to the overall public relations of the firm
• Must be able to travel locally as requested
• Understands and adopts the organizational structure
• Possesses the attitude of collaboration and sharing
• Willingness to learn and adopt new methodologies
• Flexibility to work overtime on an as-needed basis

EDUCATION AND EXPERIENCE:

• Prior office experience required
• Previous experience in a law firm or professional services environment strongly preferred

OTHER DUTIES AND EXPECTATIONS:

• Meets the department’s expectations to retrieve, read and/or respond to firm and client-related e‑mail messages during and outside of core business and scheduled work hours by connecting a personal mobile device (smartphone or tablet with a data plan) to the firm’s network
• This description outlines the basic requirements of this position; it is not intended to be a complete description as other duties may be assigned

The base salary for this position is expected to be between $110,000 to $140,000 annually. Actual salary will be determined based on skills, experience (to the extent relevant) and other job-related factors, consistent with applicable law.

Wiley's comprehensive benefits package includes medical and prescription drug plan coverage, dental, vision, flexible spending and health savings accounts, life insurance, 401(k) retirement plan with firm discretionary contribution, generous paid time off (PTO) package plus ten firm paid holidays, access to state of the art on-site fitness facilities and locker rooms and wellness programming, paid parental leave and subsidized backup child/elder care, and more.

*Wiley is committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and employees without regard to race, color, religion, sex, pregnancy, national origin, age, physical and mental disability, marital status, sexual orientation, gender identity or expression, genetic information, military and veteran status, personal appearance, family responsibilities, political affiliation, matriculation status, credit information, status as a victim or family member of a victim of domestic violence, a sexual offense or stalking, homeless status, or any other characteristic protected by applicable law.

**This Organization Participates in E-Verify. This employer will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee's Form I-9 to confirm work authorization. Employers may not use E-Verify to pre-screen job applicants and may not limit or influence the choice of documents you present for use on the Form I-9.