Compliance and Reporting Coordinator (Election Law)

Wiley Rein LLP; Washington (District of Columbia); Hybrid; USD 90,000 - 110,000; Full time

Benefits offered by this job

Flexible work program

Job summary

Wiley in Washington, DC seeks a Compliance and Reporting Coordinator to support the Election Law practice. The role focuses on managing collection, organization, and reporting of disclosures required by lobbying laws at local, state and federal levels.

You will work with attorneys on client-billable projects, monitor deadlines, prepare LD-2 and LD-203 reports, collect internal records, submit disclosures, and establish systems to track data and submissions.

Qualifications

• Bachelor’s degree in a related field preferred.
• 2+ years of experience in election law, lobbying, or campaign finance work preferred.

Responsibilities

• Meet minimum billable hours expectations (1700 total chargeable hours, 1500 client-billable).
• Monitor, communicate, and ensure compliance with reporting deadlines at state, local, and federal levels.
• Prepare and file quarterly LD-2 and semi-annual LD-203 reports.
• Collect internal records to verify billable hours and lobbying expenditures.
• Prepare and submit disclosure/compliance reports for clients.
• Research reporting requirements and summarize findings for attorneys and clients.
• Establish internal systems for tracking data and deadlines.
• Assist in creatingElection Law practice processes and checklists.

Skills

Lobbying reporting

Data collection

Regulatory compliance

Research

Communication

Time management

Education

Bachelor’s degree

Tools

Microsoft Word

Excel

PowerPoint

Power PDF

Job description

Wiley, a leading law firm in Washington, DC, is seeking an Compliance and Reporting Coordinator to support the firm’s Election Law practice group. The Compliance and Reporting Coordinator is a specialized position in the firm’s Election Law group that is focused on managing the collection, organization, and reporting of materials related to disclosures and reporting required by local, state, and federal lobbying laws and regulations.

This position is eligible to participate in the firm’s flexible work program.

RESPONSIBILITIES/ESSENTIAL FUNCTIONS:

• Work with attorneys on client-billable projects, business development and/or pro bono matters to meet the firm’s minimum billable hours’ expectations (1700 total chargeable hours of which 1500 should be client-billable)
• Monitor, communicate, and ensure compliance with reporting for state, local, and federal deadlines
• Prepare and file quarterly LD-2 (activity/expense) reports and semi-annual LD-203 (contributions and certifications) reports
• Collect internal records from corporate or firm lobbyists to verify billable hours, lobbying expenditures, and specific issues lobbied
• Prepare and submit disclosure/compliance reports on behalf of clients
• Research reporting requirements and prepare summaries and guidance for attorneys and clients
• Establish internal systems for monitoring deadlines, tracking all data received, report submissions, and other information
• Collect and securely maintain filing credentials and other information required to file submissions on behalf of clients
• Assist in the creation and documentation of Election Law practice processes, including procedures and checklists for maintaining calendars, outreach to clients, and organization of information
• Perform research in a variety of sources (e.g., publicly available databases, Westlaw/LexisNexis, scholarly research publications) and summarize findings to meet attorney and client needs
• At attorney’s direction, may act as a liaison with clients, government entities, and other external parties through written and oral communication

KNOWLEDGE, SKILLS, AND ABILITIES:

• Develop and maintain in-depth knowledge of lobbying reporting requirements across jurisdictions
• Capable of preparing and submitting complete, accurate, and well-organized reports on behalf of clients
• Consistently grow expertise in matters relevant to the practice area
• Perform analysis of data and other information from clients and parties, private industries, Congressional sources, courts, and agencies
• Conduct detailed and technical research under the supervision of attorneys (e.g., factual research tools, public or technical databases, LEXIS/Westlaw resources)
• Communicate professionally and effectively, both in oral and written form
• Able to multi-task, prioritize/coordinate deadlines, and track progress of tasks
• Able to organize workflow and use time efficiently, experience with process management/improvement a plus
• Demonstrate strong attention to detail as well as accuracy and consistency
• Maintain strict confidentiality of work-related information and materials
• Establish and maintain effective working relationships in or out of a team environment, including collaboration and knowledge sharing
• Consistently demonstrate of growth in substantive skills and knowledge of practice area
• Demonstrate high proficiency in the use of office productivity applications (e.g., Microsoft Word, Excel, PowerPoint, and Power PDF), aptitude for learning new software strongly preferred
• Understands and adopts the organizational structure
• Flexibility and willingness to respond to issues during and outside of core business hours, including use of mobile email
• Travel locally as needed

EDUCATION AND EXPERIENCE:

• Bachelor’s degree in Political Science, Public Policy, Communications, or a related field a plus
• 2+ years of experience with election law, lobbying, or campaign finance work preferred

OTHER DUTIES AND EXPECTATIONS:

• Meets the department’s expectations to retrieve, read and/or respond to firm and client-related e-mail messages during and outside of core business and scheduled work hours by connecting a personal mobile device (smartphone or tablet with a data plan) to the firm’s network
• This description outlines the basic requirements of this position; it is not intended to be a complete description as other duties may be assigned

The base salary for this position is expected to be between $90,000 to $110,000 annually. Actual salary will be determined based on skills, experience (to the extent relevant) and other job-related factors, consistent with applicable law.

Wiley’s comprehensive benefits package includes medical and prescription drug plan coverage, dental, vision, flexible spending and health savings accounts, life insurance, 401(k) retirement plan with firm discretionary contribution, generous paid time off (PTO) package plus ten firm paid holidays, access to state of the art on-site fitness facilities and locker rooms and wellness programming, paid parental leave and subsidized backup child/elder care, and more.

*Wiley is committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and employees without regard to race, color, religion, sex, pregnancy, national origin, age, physical and mental disability, marital status, sexual orientation, gender identity or expression, genetic information, military and veteran status, personal appearance, family responsibilities, political affiliation, matriculation status, credit information, status as a victim or family member of a victim of domestic violence, a sexual offense or stalking, homeless status, or any other characteristic protected by applicable law.

**This Organization Participates in E-Verify. This employer will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee’s Form I-9 to confirm work authorization. Employers may not use E-Verify to pre-screen job applicants and may not limit or influence the choice of documents you present for use on the Form I-9.