Executive Assistant to the Founders

The Fairness Project; New York (NY); On-site; USD 65,000 - 95,000; Full time

Job summary

The Fairness Project is seeking an organized Executive Assistant to support two co-founders in a fast-paced startup environment. The role focuses on calendar management, correspondence, and preparing briefing materials for high-level meetings.

Ideal candidates are detail-oriented, can juggle competing priorities, and are comfortable working in-office in New York City at least four days per week. Very strong written and verbal communication is required.

Qualifications

• 2-4 years of relevant experience.
• Excellent written and verbal communication.
• Ability to manage principles and competing priorities.
• Strong organizational and time management skills.
• Willingness to work late nights and weekends.
• Residence in New York City area; in-office at least 4 days per week.

Responsibilities

• Manage two co-founders’ calendars and correspondence; prepare briefing materials and agendas.
• Provide logistical support for conferences, listening sessions, and events.
• Ensure internal workflows and deadlines stay on schedule.

Skills

Calendar management

Communication

Time management

Organization

Independent worker

Job description

About The Organization

We are a new political organization bringing leaders and allies together around a common AI safety agenda for Democrats. We exist to make sure Democrats have a say and stake out a comprehensive agenda by building the coalitions needed to win elections on AI safety and govern AI so that the public sets the rules for the technology.

The Role

We are looking for someone who is highly organized, detail-oriented, comfortable managing competing priorities in a fast-moving startup environment, and eager to help build a new organization from the ground up. They need to be discreet and professional since they will be in meetings with high-level stakeholders. Their primary responsibilities will involve managing the two co-founders’ extensive calendars and correspondence which includes preparing briefing materials and agendas. They will also be responsible for supporting logistics around conferences, listening sessions, and events. It is critical that they keep internal workflows and deadlines on schedule.

Qualifications

• Years of Experience: 2-4 years of relevant experience
• A “no job is too big or too small” and “I’ll figure it out” attitude
• Excellent written and verbal communication skills
• Demonstrated ability to manage principles and competing priorities
• Strong organizational and time management skills, with an ability to manage multiple projects and deadlines
• Ability to work both independently and collaboratively in a fast-paced, work environment
• Willingness to work late nights and weekends.
• Residence in New York City area, working in-office at least 4 days per week

Expertise and background in AI helpful but not required.